We are currently seeking a Senior Office Administrator to join our well-established successful business based in Hemmant. Reporting to both the Managing Director and General Manager, this role will play an important part in providing administration, HR and financial support to the business.

About the role

This is a full-time or part-time (minimum 24 hours/week) Senior Office Administrator role to provide support across the business with the key areas of focus being:

Please note: this role is 100% onsite, no work from home option available.

Office Management and Administration

· Oversee all administration functions across the business

· Support a small administration team

· Maintain and improve office systems, processes, and procedures

· Prepare reports, manage documentation, and maintain compliance records

· Maintain internal communications and scheduling for leadership teams

· Assist with phone calls and front desk support when needed

Financial Accounts

· Experience with accounting and stock systems

· Accounts experience including:

o Creating invoices and bills

o Reconciling bank accounts

o Managing cash flow

o Producing financial reports

o Collaborating with external accountants

o Preparing foreign exchange journals

· Experience with managing payroll

· Monitoring office budgets and expenses

· Maintaining client databases

HR Administration

· Assist with HR, including new hire documentation

· Oversight of weekly payroll

Business Compliance

· Managing annual insurance and any updates through the year

· Managing compliance with industry and business regulations including WorkCover, super, ATO and AICIS

External Liaison

· Liaise with suppliers and customers

· Assist with procurement from overseas and local suppliers

About You

· Proven experience in Office, HR and Financial Administration

· Excellent organisational and time management abilities

· High attention to detail with the ability to manage multiple priorities

· Strong communication skills and a team-oriented attitude

· Proficiency in Microsoft Office and administrative software

· Must have experience with Accounting software

· Must have experience running Payroll for a small team

· Experience in the industrial, manufacturing, or oil and gas sectors (highly regarded but not essential)

Why Join Us

· Be part of a well-established and growing Australian company

· Work in a supportive and down-to-earth team environment

· Enjoy a role where your input makes a real impact on business operations

· Work close to home and opportunities for growth

About Us

Onshore Oils is an Australian family owned and operated distributor of quality oils and lubrications based in Hemmant QLD (Head Office) and Pottsville NSW. Servicing the automotive, marine, earth moving and transport industries, Onshore Oils is recognized as a leading lubrication provider in South East Queensland and Northern Rivers. With a strong reputation for excellence, safety, and innovation, we’re expanding our team to support continued growth. Are you a reliable and motivated individual looking to join a growing local business?

Apply now for this exciting opportunity to join our dynamic team!