About Us

Ultimate Security provides tailored security solutions to residential, commercial and government clients across Australia. For over 30 years, we have successfully fulfilled our obligation to protect Australian lives and assets using state-of-the-art technology. Our services include security assessments, static guards, alarms, CCTV, mobile patrols and alarm monitoring.

Driven by a strong sense of responsibility, we strive to be a force for good—supporting our clients, employees, communities, and the environment. We foster an inclusive and supportive workplace where our people feel safe, valued, and empowered through ongoing development opportunities and meaningful engagement.

The Role

We are seeking a highly organised and proactive HR Coordinator to join our dynamic team. This role is essential in supporting the daily operations of our HR function and ensuring seamless execution of key processes.

You will be responsible for coordinating and administering onboarding activities, managing employee lifecycle documentation, and providing responsive support to employees and leaders. Your attention to detail and commitment to data integrity will help maintain the smooth functioning of our HR systems and services.

Key Duties

Provide administrative support to line managers across recruitment, pre-screening, interview scheduling, training coordination, and HR-related projects.

Manage end-to-end onboarding processes, from contract generation to induction, including employment checks and documentation.

Prepare and maintain HR forms, templates, and standard letters.

Administer processes for probation assessments, new starters, position changes, contract variations, and terminations.

Support performance reporting and other portfolio-related reporting obligations.

Maintain accurate HR records, trackers, and filing systems to ensure compliance and readiness for legal review.

Assist in drafting and formatting HR policies and procedures.

Coordinate internal people and culture initiatives, including events, workshops, training, and seminars.

Liaise with external partners as required.

Uphold confidentiality and integrity of all HR documentation.

Perform ad hoc WH&S and HR administrative duties as needed.

Selection Criteria

Proven experience as an HR Administrator, Coordinator or similar role.

Solid understanding of employment legislation and industrial relations.

Excellent written and verbal communication skills, and attention to detail.

Proficiency with relevant software systems i.e. Microsoft office, outlook etc.

Demonstrated ability to manage multiple concurrent tasks, work under pressure and adhere to tight deadlines.

Demonstrated discretion and professionalism in handling confidential information.

Ultimate Perks

A vibrant and inclusive workplace culture.

Genuine career scope and opportunity for progression.

Ongoing training and professional development.

Onsite parking and access to a fully equipped staff gym.

If you are ready to take on this exciting challenge and contribute to the growth of a dynamic and forward-thinking company, we invite you to submit your application. Please include your resume and a cover letter outlining your relevant experience and achievements.

Note: The job responsibilities and qualifications mentioned above are a general outline and may be subject to modification to better align with the company's needs.

Ultimate Security Australia values diversity and encourages interest from Aboriginal and Torres Strait Islander Peoples and people with diverse cultural and linguistic backgrounds.

Ultimate Security does not accept unsolicited resumes from recruitment agencies and search firms. Please do not email or send unsolicited resumes to any Ultimate Security employee, location or address. Ultimate Security is not responsible for any fees related to unsolicited resumes.

Only Australian Citizens or Permanent Residents of Australia will be considered.

Please note only successful candidates will be contacted

NSW 000100975 I ACT 17502293 I QLD 3728519 I SA ISL-264944 I VIC 894 336 71S I WA SA51733 I TAS 21152 I NT SFL1080