Office Manager & Facilities Coordinator

About the Role
A leading global asset management firm is looking to expand their team in Sydney. They are constantly looking to innovate their team and processes and are passionate about producing returns
Their facilities team plays a crucial role in providing top-notch corporate services to our global offices, encompassing real estate, property management, daily operations, and maintenance. They are seeking a proactive and detail-oriented Facilities Coordinator to support their Sydney Office by managing essential facilities services and administrative functions.

Please note: the role begins on a 12 month FTC with a view for extension/permanency

Responsibilities:

• Maintain inventory of office supplies and pantry items.
• Oversee the reception desk, welcome guests, and manage incoming calls.
• Plan, coordinate, and supervise office maintenance activities.
• Inspect and ensure that office equipment and key areas are in proper working order.
• Prepare and present various reports for management on a bi-weekly, monthly, and quarterly basis.
• Coordinate desk moves and manage seating arrangements to ensure optimal layout.
• Collaborate with the Technology team to manage and sustain IT infrastructure.
• Serve as the registered Fire and Disaster Prevention representative, including organizing annual inspections and submitting reports to the local Fire Department.
• Partner with Accounting, Legal, and Compliance teams for onboarding and invoicing of new suppliers.
• Liaise with the payment team to ensure timely processing of invoices.
• Assist in annual budget forecasting, monitor budget implementation, and review expenses.
• Oversee the performance of external vendors and ensure their deliverables meet company standards.
• Handle ad-hoc requests and contribute to special projects as needed.

Requirements:

• Minimum of 5 years of experience in office management experience AND/OR facilities management.
• Experience working in Financial Services (Banking/Insurance/Finance/Investments/Superannuation)
• Excellent oral and written communication skills.
• Strong commitment to customer service.
• Effective problem-solving and organizational skills with the ability to prioritize tasks and meet deadlines.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Demonstrated ethical standards and a sense of ownership in responsibilities.

If you are dedicated to delivering exceptional service and thrive in a dynamic environment, we encourage you to apply and join their team in Sydney CBD!

Apply now OR send your updated CV to [email protected]

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.