Receptionist / Admin Assistant – Building & Marketing Background Required
📍 Location: Singleton | Immediate Start | Join a Growing Local Family Business!

Are you an enthusiastic all-rounder with a background in building/construction and marketing? We're looking for a proactive Receptionist / Admin Assistant to join our small but fast-growing family building company based in Singleton.

About the Role:
This is a dynamic position that will see you wearing many hats – perfect for someone who thrives on variety and takes pride in being organized, efficient, and client-focused.

Key Responsibilities:

Call Handling: Answer and screen all incoming calls; attempt to assist callers directly to reduce unnecessary calls for Jo.

Welcome Packs: Prepare and issue welcome packs to new clients.

Addenda Management: Complete addenda forms and issue to clients via DocuSign.

HIA Contracts: Pre-fill HIA contracts and issue to clients prior to building permit applications.

Site Orders: Action site orders (e.g., sand orders) – identify local suppliers and place orders promptly.

Trade RFQs: Keep all Requests for Quote (RFQs) up to date; follow up with trades that haven't returned pricing.

Client Updates: Provide routine updates to clients and handle site questions; liaise with construction when answers or decisions are required.

Social Media: Create and schedule posts for company social media channels; respond to basic messages or direct enquiries to the correct person.

Plan Renderings: Organize and coordinate plan renderings for client presentations and marketing, ensuring correct specifications are sent to drafters/renderers.

MUST HAVE:

Previous experience in the building/construction industry

Minimum of 6-12 months of experience in the building/construction industry

Knowledge and experience in marketing/social media

Professional experience in marketing and social media management

Exceptional communication and multitasking skills

Strong attention to detail and ability to meet deadlines

A team player with a positive, can-do attitude

Must have Australian work rights

Why Join Us?

Be part of a close-knit, supportive local team

Immediate start available

Work with a company that values your contribution and is committed to growth

Must be available between Tuesday - Friday 7am - 3pm

This is a 4-day per week part-time position.

📢 If this sounds like the opportunity for you, we'd love to hear from you! Apply now and be part of something exciting.