Blue Horizon Migration is a small, fast-paced Registered Migration Agency based in Margaret River, assisting employers and individuals across Australia with skilled, business, family, and other visa matters. Our work involves detailed case preparation, high client service standards, and the careful management of complex documentation and digital systems.

We are looking for a Migration Administration Assistant who is organised, switched-on, and able to manage complex administrative work with accuracy and initiative.

You will work closely with the Principal Migration Specialist to keep client files moving efficiently and ensure every detail is correct.

Key responsibilities

Collect and review client documents and information

Set up new client files and maintain accurate records in our migration software

Prepare and edit visa and sponsorship applications and related documentation

Draft and format correspondence and forms (Word, Excel, PDF, including digital signatures)

Prepare and format documents using established templates, and build or refine templates by identifying, testing, and updating the linked data fields and source connections

Monitor timelines and follow up outstanding items

Handle all client information with strict confidentiality and in full compliance with the Migration Agents Code of Conduct and all related legal obligations

Manage email correspondence and document flow, maintain organised records, and assist with ongoing case management via Outlook and online portals

Take on feedback and adapt quickly to changing processes

About you

Minimum 3 years’ admin experience in a busy or highly regulated environment

Confident using multiple software systems and digital tools

Strong skills in Word, Excel, Outlook and PDF editing

Excellent written communication and attention to detail

Logical, self-motivated and able to prioritise effectively

Comfortable working independently and taking initiative

Able to accept feedback constructively and implement it immediately

Experience with migration software (e.g. Migration Manager, DMS, or similar) highly regarded

Committed to a long-term role and reliability within a small business environment

What we offer

A stable, long-term role with variety and responsibility

Direct collaboration with the business owner

Flexibility and autonomy once trained

A professional, focused working environment

The opportunity to gain insight into Australian migration processes and legislation

A four-day work week (Monday to Thursday) during school hours, averaging 14–20 hours per week, with some flexibility in daily start and finish times. Availability during school holidays is required, though some flexibility from our side is also offered.

This role suits someone who enjoys detailed, structured work and takes pride in doing things right the first time.