Office Administrator / Receptionist – Southern Stars Air Conditioning & Electrical (Caboolture)

About Us

Southern Stars Air Conditioning & Electrical is a family-owned, locally operated business that’s been servicing Queensland homes since 2009. Over the years, we’ve built a strong reputation for quality, reliability, and customer care. In 2020, we proudly expanded into Caboolture, bringing with us our expertise in air conditioning, electrical, and solar solutions.

We’re a supportive, down-to-earth team that values professionalism, initiative, and teamwork. Right now, we’re looking for a motivated and organised Office Administrator / Receptionist to be the welcoming face of our Caboolture office and keep operations running smoothly.

The Role

This is a diverse and rewarding position where no two days are the same. You’ll work closely with our Director, trade staff, and customers to make sure the office runs efficiently and that our clients continue to receive the high level of service we’re known for.

Key responsibilities include:

Coordinating and scheduling jobs in ServiceM8 for our trade staff

Acting as the first point of contact for customer calls and emails

General administration tasks: filing, document preparation, data entry, tasking jobs for invoicing, and system updates

Supporting trade staff with schedule requirements and logistics

Receiving incoming stock and ordering office supplies

Managing office procedures, correspondence, and filing systems to ensure efficiency

Training provided: One week of initial training at our Toowoomba head office (all accommodation covered).

About You

We’re looking for someone proactive, organised, and who enjoys being the go-to person in the office. Ideally, you will have previous experience in office administration (trade industry experience is a bonus), but more importantly, you’ll bring the right attitude and drive.

You will bring:

A strong work ethic and motivation to succeed

A friendly, professional, and customer-focused approach

Excellent time management and multitasking skills

High attention to detail and accuracy

Confident communication skills – both written and verbal

Proficiency with Microsoft Office (Outlook, Word, Excel)

Initiative, problem-solving skills, and the ability to work independently or in a team

Experience with a work management system (advantageous but not essential)

What We Offer

Excellent working conditions in a supportive, growing business

Genuine career development opportunities within the company

A friendly team culture where your contribution makes a real difference

How to Apply

If you’re ready to take on a dynamic role with a trusted local business, we’d love to hear from you. Please forward your resume and cover letter to:
📧 [email protected]

Only shortlisted applicants will be contacted for interviews.