Hannans Hotel – Admin Office Manager

The Hannans Hotel is a thriving and busy venue. We provide an authentic pub experience to locals and our regular fly in fly out work force. The hotel consists of 51 hotel rooms, bar, beer garden and restaurant.

ROLE AND RESPONSIBILITIES:

This role requires someone who is bubbly, highly organised, computer savvy, solutions focused, with great communication skills and an eye for detail. Can also be tailored to suited individuals with school age children with a 9am – 3pm roster Monday to Friday if the right candidate presents.

The successful applicant will perform cash counting duties, bookings and account management. The role reports directly to the General Manager and will be responsible for ensuring guests are happy and accounts paid on time.

The role includes but is not limited to the following:

Accommodation Management

Responsibility for the full accommodation process from enquires, scheduling and check-in, check- out, managing room cleans to accounts and liaising with corporate clients

Invoice Management

Collating supplier invoices for hotel management

Marrying up supplier invoices with products/services received to ensure credit received to the business when/if applicable.

Ensure goods receivable and invoice procedure is adhered to by all staff

Filing

Maintain invoice processes including outstanding invoices owed to the business follow up.

Experience using MYOB.

Cash Handling

Collect, count, reconcile and bank cash takings daily

Balance float bags and house safe

Reconciliation using SWIFT POS (POS system) till balance and daily banking spreadsheet

Report discrepancies to management & assist to troubleshoot

General Administrative

Completion of Weekly Reporting sheets

Promptly respond to questions and requests from Hotel Management

Train and monitor an administrative assistant

Ad hoc administrative tasks

REQUIRED SKILLS:

Must have extensive PC experience

Must have used MYOB, Excel, Word, Email

Accounts payable

A minimum of 3 years experience in an administration role

Demonstrated experience in a small business environment

Strong written and verbal communication skills

Demonstrated ability to prioritise and meet deadlines

Demonstrated ability to function in fast paced demanding situations

A knowledge of hospitality in a management or administration function is valued but not integral

BENEFITS:

Great hourly rate with superannuation and all leave accruals

Staff discounts across all venues

Professional Development – opportunities to grow professionally with a rapidly growing and well-established company

Potential flexibility of work hours around for the right person with an option of 9am – 3pm Monday to Friday. Can also entertain early starts