Office Manager - Vibrant and Growing Engineering Practice

Are you an organised, people-focused professional who loves being at the centre of the action? We are a fast-growing structural engineering consultancy seeking an Office Manager to be the heartbeat of our operations. This is a pivotal role where you'll keep projects on track, clients connected, and our technical team supported — all while thriving in a busy, dynamic environment.

If you enjoy variety, problem-solving, and being the go-to person who keeps everything running smoothly, this is the opportunity for you.

What you'll do

Be the first point of contact — managing calls, emails, and inspection bookings.

Keep projects moving by updating the Work in Progress register and digital records.

Coordinate with clients and technical staff to ensure seamless communication.

Assist with quotes, tenders, and quality control of outgoing documents.

Set up new projects and maintain an organised digital filing system.

Support the team with admin tasks, purchasing supplies, and keeping the office humming.

Use initiative to adapt, prioritise, and take ownership of day-to-day operations.

What we're looking for

5+ years' experience in office administration or management.

Excellent communication skills and a professional, friendly phone manner.

Experience operating digital phone systems to manage high-volume call traffic professionally.

Strong organisational skills with the ability to juggle competing priorities.

High attention to detail, particularly in written communications and data entry.

Proficiency in Microsoft Office Suite (Word and Excel essential).

Intermediate Excel skills including pivot tables and vlookup functions for data analysis and reporting.

A positive, proactive "can-do" attitude with problem-solving flair.

Why join us?

Be part of a vibrant, close-knit, and professional team where your contribution is recognised.

Enjoy the variety and energy of working in a fast-paced consultancy environment.

Opportunity to grow your skills across project support and business operations.

A stable, long-term role where you can make the position your own and have real impact.

Training and support to develop your career in operations management.

Enjoy working with a team that celebrates wins together and enjoys a Friday afternoon at the Club

How to apply

If you're ready to step into a key role where your organisation and initiative will be valued every day, we'd love to hear from you. Please send your CV along with a brief cover letter outlining how your skills and experience align with this role.

Only Australian citizens and permanent residents will be considered. Shortlisted candidates will be contacted.