Executive Assistant & Office Manager

We are currently seeking a highly organised, proactive, and polished Executive Assistant & Office Manager to support the CEO of a rapidly growing fintech company based in Sydney.

This is a full-time role, in-office (4 days/week) that offers the opportunity to work closely with an ambitious and forward-thinking leader in the fintech space. You’ll be at the heart of the business — providing high-level executive support while also ensuring the office runs smoothly and efficiently.

About the Role:
The primary focus of this role is to provide exceptional executive support to the CEO, including managing a busy calendar, organising travel, and acting as a key point of contact. Alongside EA responsibilities, you’ll also oversee the day-to-day office management, helping to foster a professional, productive, and well-organised work environment.

Key Responsibilities:

• Diary and inbox management
• Scheduling internal and external meetings
• Coordinating domestic and international travel
• Preparing documents, presentations, and reports

• Provide high-level executive support to the CEO including:
  
• Act as a gatekeeper and liaison for the CEO with internal and external stakeholders
• Manage general office operations including supplies, facilities, and liaising with building management
• Assist in planning company events, meetings, and team offsites
• Ensure smooth onboarding of new employees from an office/logistics perspective
• Provide ad hoc support across the broader team as required

What We’re Looking For:

• Proven experience as an Executive Assistant, ideally supporting C-level executives
• Office management experience within a high-growth or fast-paced business
• Prior experience within finance, fintech, or professional services highly regarded
• Impeccable communication and interpersonal skills
• High attention to detail, with the ability to juggle competing priorities
• Discreet, reliable, and proactive
• Comfortable working on-site 4 days/week

Why You’ll Love This Role

• Be a trusted right-hand to a dynamic and inspiring CEO
• Join a scaling fintech company at an exciting time of growth
• Broad, varied role with true ownership and impact
• Collaborative, ambitious, and supportive team culture