Due to the continued growth of our Research department, we are looking for a motivated Administration Assistant to support the department's future activities on a 0.8FTE basis (4 days per week).

The Administration Assistant works closely with the research team and other hospital staff, assisting with a variety of research-related, administrative activities. The role interacts with internal and external stakeholders and entails a level of independent judgement, initiative and professionalism to provide a high level of support across a diverse clinical trial portfolio. The Administration Assistant will possess strong communication, organisational, prioritisation and time management skills.

Monash House Research Centre (MHRC) conducts clinical trials aimed at discovering new and improved treatments for patients suffering from chronic pain and other diseases. MHRC collaborates closely with Monash House Private Hospital (MHPH). Together, they form a group of specialist medical facilities dedicated to providing high-standard medical and interventional management for acute and chronic musculoskeletal, neuropathic, and other complex health concerns.

This role will be primarily responsible for:

Timely organisation and maintenance of clinical study documentation including protocol amendments, regulatory approvals and preparation for internal/external audits,

Upkeep of study trackers including; patient reimbursement, study amendment, annual reporting, patient visit, delegation and training logs

Assist study team with coordination of study meetings and site monitoring visits

Coordination and direction of internal/ external correspondence with study sites, vendors and regulatory bodies

Kit ordering, tracking and receipt

Data Entry and query escalation to MHRC study team

Research patient clinic review and radiology appointment scheduling

About you:

Experience in a clinical research, healthcare, or administrative support role (desirable but not required)

Familiarity with ICH-GCP guidelines and the clinical trial process (desirable however training will be provided)

Inquisitive, collaborative with proactive approach to learning and problem-solving

Detail-oriented with a strong process mindset

Ability to manage multiple tasks and deadlines in a fluid environment

Microsoft office proficient and receptive to working across multiple electronic data capture (EDC) systems