About the business

Fisher Brothers Electrical are looking for a full time Receptionist and Administration Assistant to join our team.

Monday to Friday - 40 Hour week

Our company provides domestic and building services throughout Melbourne, we are a fast paced electrical company that is continuing to grow and focuses on providing a professional and reliable service to all clientele.

We are looking for a hard working, reliable and confident administration assistant to support our growing company.

Administrative Duties and Responsibilities:

· Coordinate and carry out all office administration including reception, mail, couriers, greeting clients and filing

· Answering incoming calls and transferring to the correct department

· Maintain a clean and safe workspace, and abide by workplace health and safety policies and procedures

· Maintain FBEC’s filing system

· Invoicing and Quoting in a timely manner

· Data entry as required

· Contribute to the development and maintenance of policies and procedures in areas of responsibility

· Help maintain the certificates folder in the admin email

· Other tasks as directed

Undergrounds Duties and Responsibilities:

· Help Manage all Underground emails as they are received

· Schedule and book underground jobs in GeoOp

· Liaise builders and owners as required in a timely manner

· Liaise with power distributors and retailers as required in a timely manner

· Actioning job reports from previous days as required

· Submitting Power applications to distributers and retailers

· Liaising with the Purchasing Manager as needed for stock for jobs

· Stocktaking and ensuring stock to make meter boxes is available

· Liaising with Operations Managers to schedule apprentices to make meter boxes

· Printing and organizing the next day’s schedule ready for tradesmen to take in the morning

· Ensure stock for the next day’s schedule is ready for tradesmen to take in the morning

· Ensure certificates of electrical safety are completed as per ESV regulations and sent out as required

· Ensure deposit and completion payments are paid, and liaising with accounts on overdue accounts

· Ensuring the Undergrounds truck servicing and maintenance is up to date and scheduled when required

This position requires an Office all rounder to assist administration in the day to day activities of the company.

You must be reliable and willing to work to the best of your abilities at all times. This is a fast paced office and the ability to multi-task is a must.

We will not accept recruitment agencies or phone calls.

Please send all resumes to [email protected]

Skills and experience

Experience in an Administrative Assistant role

Basic knowledge of Microsoft word & Excel

Basic MYOB experience preferable (AccountRight)

Experience in the Electrical Industry is an Advantage

On the job training will be provided