At Kaseya, we empower IT teams around the world with cutting-edge SaaS solutions. Our people-first culture thrives on collaboration, innovation, and delivering exceptional experiences—both for our customers and our employees.

We’re looking for a proactive and organised Workplace Coordinator to create a seamless, modern, and engaging workplace experience for our Sydney team. This is a varied role where no two days are the same—balancing facilities, office management, event coordination, and executive support to keep our workplace running smoothly and efficiently.

What you’ll be doing

Facilities Management (30%)

Oversee building operations, maintenance, and vendor relationships

Ensure health, safety, and security compliance in the workplace

Manage office resources, equipment, and procurement

Office Management (40%)

Coordinate daily office operations, seating allocations, and workspace setup

Maintain budgets, track expenses, and optimise office processes

Keep our office stocked, organised, and welcoming

Event Coordination (10%)

Plan and deliver team events, office celebrations, and engagement activities

Support meeting logistics and internal functions

Executive Assistant Support (20%)

Provide administrative support to senior leadership—calendar management, scheduling, travel, and reporting

Ensure leaders are organised, prepared, and supported

What we’re looking for

Experience in office management, facilities, or executive support roles

Highly organised, proactive, and adaptable in a fast-paced environment

Excellent communication and interpersonal skills

Passionate about creating a positive and productive workplace culture