About Us

Element X is a dynamic, fast-growing trade business collective turning over >$20M annually. We partner with ambitious tradies across Southeast Queensland, helping them scale their businesses through innovative systems and support. With 12+ unique brands under our umbrella, we’re reshaping how trade businesses operate and grow.

The Opportunity

We are looking for a committed, full-time Administration Assistant to join our Sunshine Coast team. This role is ideal for someone who enjoys balancing structure with variety—keeping operations flowing smoothly while staying flexible enough to handle unexpected challenges.

It’s a hands-on role with a mix of:

Time-sensitive responsibilities (emails, phone calls, operational support)

Regular administration tasks (records, forms, coordination, data processing)

While there’s flexibility in how you structure your day, you’ll need to be consistently available Monday–Friday and able to respond during working hours.

About You

You’ll thrive here if you:

Are organised, reliable, and proactive.

Stay calm under pressure and can handle deadlines.

Communicate clearly and professionally (both written and verbal).

Have initiative—you don’t wait to be asked.

Balance autonomy with teamwork—you know when to run with it and when to check in.

Must Haves

Strong organisational and multitasking skills.

Excellent communication skills.

Proficient in Microsoft Office Suite and Google Suite.

Service-minded approach with internal and external stakeholders.

Able to manage competing priorities and respond to time-sensitive tasks.

Comfortable with phone and email communication as part of the daily workflow.

Attention to detail and problem-solving mindset.

Bonus points for:

Simpro experience.

Trade/construction industry experience.

Key Responsibilities

Manage shared inboxes and field phone calls during working hours.

Support the operational managers and field staff with administration needs.

Prepare and complete subcontractor packs.

Raise and process purchase/work orders.

Maintain records, databases, and required industry forms.

Collaborate with the wider Corporate Services team.

What We Offer

Hybrid arrangements – Approx. 60% office / 40% work from home (higher office presence during onboarding).

Sunshine Coast–based.

Supportive, growth-focused environment with career progression opportunities.

Remuneration

Permanent Full-Time: $59,280 – $64,734 + 12% Superannuation

Contract/Casual Option: $35.45 – $38.71 per hour + 12% Superannuation

How to Apply

We encourage applicants to include a cover letter & resume that demonstrates not just your skills, but also your suitability for this specific role.