About Us
Bastion Group is a dynamic and growing property development company based on the Gold Coast. We pride ourselves on fostering a collaborative and supportive environment where every team member plays a key role in our success.

About the Role
We’re looking for an organised and proactive Administrative Assistant to join our team and help ensure the smooth running of our daily operations. You’ll work closely with the Office Manager and wider team, providing essential support across administration, coordination, and communication.

Key Responsibilities

General Administration

Manage daily administrative tasks and assist with overall office coordination

Maintain digital and physical filing systems and support document control

Prepare simple reports, templates, and assist in document formatting

Handle phone calls, emails, and front desk enquiries professionally

Support scheduling of meetings and booking of travel or appointments

Assist with incoming/outgoing mail and coordination of courier services

Support to Leadership

Assist the CEO with scheduling, reminders, and meeting preparation

Help prepare agendas, minutes, and follow-up documentation

Assist with travel bookings, calendar coordination, and meeting logistics

Maintain confidentiality when handling internal communications or documents

Event & Meeting Coordination

Assist in planning and organising internal events, team meetings, and site visits

Coordinate venue bookings, catering orders, supplier communication, and guest lists

Prepare printed materials, name tags, kits, or signage as required

Support on-site during events and assist with set-up and pack-down

Help with post-event reporting, image selection, and document collation

Team & Project Support

Collaborate with the marketing team on logistics for events and promotional needs

Help prepare presentations, brochures, and branded materials

Assist in maintaining and updating CRM entries and internal databases

Track and organise promotional items and branded stock

Provide day-to-day support to team members as required (booking rooms, preparing packs, printing)

About You

Previous experience in an administrative or office support role

Strong organisational and multitasking skills

Excellent communication and interpersonal abilities

Confident with Microsoft Office and open to learning new systems

Positive, proactive, and adaptable