About Us

For over 25 years, Blackstone Legal Costing has been a trusted leader in legal costing. With offices in Melbourne, Sydney, Brisbane, and Adelaide, our dedicated team of experienced lawyers and consultants brings extensive expertise across all jurisdictions. We pride ourselves on delivering industry-leading advice and specialise in the preparation, analysis and resolution of legal costs.

We are looking for an enthusiastic and self-motivated individual to join our Brisbane team as an Administrative Assistant on a full-time basis.

Position Overview

As an Administrative Assistant at Blackstone Legal Costing, you will join our team in a vital support role, where you will be responsible for:

File creation and maintenance: opening new files on our practice management software, creating and sending service agreements, filing emails and documents, ensuring file information is accurately and consistently maintained in our database to support reliable access and support efficient workflows.

File preparation: preparing files for assessments including but not limited to preparing schedules of documents and disbursements, sorting files into chronological or working order, printing and collating invoices.

Document preparation: drafting letters and certificates, top & tailing costs statements, preparing court documents and court filings, audio transcription, issuing and revising invoices.

Document quality control: editing, proof-reading, cross-checking, and formatting documents.

Outgoing correspondence: sending out correspondence and costs assessments to stakeholders in a timely manner.

Client liaison: answering phone calls, answering client queries, and following up clients for outstanding matters.

Mailroom duties: receiving mail and client files, arranging delivery and collection of client files, and associated record keeping.

Ad-hoc duties: providing relief when other members of the support team are absent, and all other general administrative duties as required.

Ideal Candidate

The ideal candidates will have the following experience/qualities:

Highly organised with excellent attention to detail;

Ability to multi-task and juggle competing deadlines;

Ability to work independently and within a team;

Excellent communication skills, both verbal and written;

Excellent computer skills and knowledge of Microsoft software (Excel, Word, Teams, SharePoint);

Experience in a similar role will be well regarded, but not essential.

Why Blackstone Legal Costing?

We foster an environment where collaboration, respect and innovation are essential, ensuring all employees feel valued and empowered.

Our national presence gives employees the opportunity to collaborate across all offices, share knowledge, and feel part of a unified and supportive network.

We nurture talent and provide opportunities for career growth and development.

We understand the importance of building relationships and regularly organise fun social events.

To Apply

Please submit both cover letter and resume through the Apply button to be considered for this role.

If you have any questions regarding this position, please contact our HR Department at [email protected].

For more information about Blackstone Legal Costing, please visit our website: https://bstone.legal