Why You’ll Love Working With Us

Some of the key benefits for the position and employment at Programmed, include:

• Competitive pay: Attractive salary with annual performance and remuneration review program.
• Flexible hours: Flexible start/finish times to support your personal needs, whether it’s for school drop-offs, family time, or simply making your day run a little smoother.
• Exclusive employee perks: Access discounts and benefits with over 600 retailers, including Coles, Woolworths, BWS, Dan Murphy’s, The Good Guys, JB Hi-Fi, BCF, SuperCheap Auto, and many more!
• Invest in you: We're passionate about personal and professional growth, offering access to certificates, webinars, mentorship, and practical training to help you thrive in your career.
• Your well-being, our priority: Generous paid parental leave and access to our Employee Assistance Program, including tailored well-being initiatives designed to support your personal and family needs.

About the Opportunity

Programmed is seeking a detail-oriented Administration Assistant to join our small close-knit team, supporting our open Space, painting, building projects and corporate imaging business units.

This permanent, full-time position based in Wacol plays a crucial role in providing essential support to our Property Services team through accurate data entry, efficient administrative assistance, and the timely raising of purchase orders across our contracts

Through exceptional administration and coordination support, your key responsibilities will be:

• Regularly review and action incoming emails to ensure timely responses and appropriate follow-up, maintaining clear communication across stakeholders.
• Enter and update contract-related data into internal systems with a high level of accuracy to support effective reporting and decision-making.
• Generate and manage purchase orders across multiple contracts, ensuring compliance with procurement processes and timely processing of supplier transactions.
• Assist with the preparation, review, and reconciliation of invoices for various contracts, ensuring accuracy and alignment
• Contribute to the smooth operation of the business by performing a range of administrative tasks, including document preparation, filing, scheduling, and assisting other teams as needed.

About you

To excel in this position, you should have previous administrative experience with superb attention to detail, intermediate to advanced skills with Excel and the capacity to thrive in a fast-paced environment. Additionally, you will also possess:

• Previous experience in an administration role
• High-level organisation and time management skills
• Excellent customer service skills
• Strong written and verbal communication
• Intermediate MS Office, specifically Excel skills

About Us

Programmed Property Services is a leading provider of painting, signage and grounds maintenance services across a multitude of industries. Working with Programmed Property Services means you will become part of the Programmed team: a company that encourages career development, supports flexibility and cares about your personal wellbeing and safety.

Work With Us

Submit your application today and join us on our mission to build outstanding people, strong customers, and great communities.

Our Commitment

Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOL strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.

To learn more about working with Programmed and PERSOL, we encourage you to visit our website.