Business & Venue Hire Coordinator - Riverside Theatres

Join the City of Parramatta during an exciting period of transformation as we prepare for the redevelopment of Riverside Theatres.

During the redevelopment period, Riverside Theatres will operate as 'Live at Phive' - a 200-seat temporary venue situated in PHIVE's Discovery space ensuring continuity of cultural activity and community engagement.

About the role

This position is responsible for overseeing the administration of venue bookings with a focus on commercial and community venue hire and co-presentations for Riverside Live at PHIVE.

The role supports Riverside's interim operations during the redevelopment of its permanent precinct and plays a key part in maximising venue utilisation through strategic partnerships and third-party hire.

On a daily basis you will:

• Develop and contract a program of partners and hirers to meet annual utilisation and revenue targets.
• Coordinate venue bookings and identify new revenue streams using project management and risk controls.
• Maintain excellent client relationships and negotiate venue hire contracts.
• Oversee the venue booking system and manage event documentation including hire agreements, cost estimates, and technical briefings.
• Collaborate with the programming team to ensure a balanced mix of commercial, artistic, and community events.
• Prepare reports, statistics, and evaluations for financial and audience reporting.

About You

The successful candidate should have previous experience in venue operations, event coordination, and stakeholder engagement within the arts or cultural sector.

You will also bring:

• Strong understanding of event delivery including sound, lighting, staging, and risk management.
• Advanced programming expertise in the performing arts and creative industries.
• Excellent communication, negotiation, and stakeholder coordination skills.
• Proven ability to manage multiple projects and resolve complex issues.

• Experience: 5+ years in arts or cultural programming, contract negotiation, and project management in complex environments.
• Qualification: Tertiary qualifications (minimum Cert IV) or significant demonstrated experience in venue, theatre, or live event operations.
• Skills:

What's on offer

This is a Term Contract Opportunity for an initial period of 12 months, with a view to extend if required.

We are offering an attractive remuneration from $87,851 to $96,771 plus 12% superannuation.

In addition, City of Parramatta also offers excellent employee benefits which include:

• Attractive leave benefits (up to 12 days flexi-time, 3 additional leave days at Christmas, 15 days sick/personal leave, 2 days health and wellbeing leave per year)
• Learning and development opportunities
• Health and Wellbeing programs (Fitness Passport, flu shots, etc.)

Want to know more?

Further information regarding the requirements of this role can be found in the attached Position Description.

Review our Values Flyer which outlines Council's core values and behaviours.

Alternatively, for a confidential discussion please contact Catherine Swallow on (02) 8839 3386 or email [email protected].

How to apply

Candidates must apply online attaching a Cover Letter addressing the essential requirements of the position.

Applications close 9pm, Friday, 14th September 2025 and will not be accepted through any other medium.

The City of Parramatta supports a Drug and Alcohol-free working environment and employees may be subject to random testing as a result.

Inclusion, Diversity and belonging lies at the heart of how we recruit at the City of Parramatta. We continue to commit to creating a diverse and inclusive workplace and hire great people with a wide variety of skills, experiences, and backgrounds. We invite candidates of all ages, people with disability, Aboriginal and Torres Strait Islander Peoples, women, ADF veterans, LGBTIQA+ and other culturally diverse groups. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace.

Please note you must be an Australian or New Zealand citizen or a permanent resident or have unlimited working rights in Australia to apply for this position.