About the Club

Club Blacktown is a family friendly Club in the heart of Western Sydney, proudly serving over 20,000 members. With three popular restaurants, seven multipurpose function spaces, and a strong focus on community, the Club continues to grow as a welcoming destination where people come together.

We are equally proud of our workplace culture, where our team is supportive, inclusive and committed to creating positive experiences for members, visitors and our staff.

We now have a unique opportunity for an Administrative Assistant & Functions Coordinator to join our growing team.

Key Responsibilities

· Provide administrative support to the executive management team and board, including coordination of meetings, preparation of board papers and accurate minute taking.

· Coordinate and support key governance events such as Annual General Meetings, elections and committee meetings.

· Administer the ClubGRANTS community program, working with local community and sporting organisations to manage applications and ensure compliance.

· Act as the friendly first point of contact for stakeholders including board members, community and sporting groups as well as potential function clients.

· Drive function bookings ensuring all enquiries are responded to promptly and professionally as well as proactively promote the usage of our seven multipurpose function rooms.

· Prepare reports and assist with a range of administrative tasks across the executive management team.

About you

· Previous experience in an administrative or PA role, ideally within a Club or not-for-profit organisation.

· Excellent written and verbal communication skills and confidence liaising with a wide range of people.

· Strong organisational skills with the ability to manage multiple priorities.

· Proficient computer skills with experience using Microsoft 365.

· Experience preparing minutes, reports and coordinating events or functions.

· Proactive, resourceful and excited to take initiative, especially in functions and community engagement.

What we offer

· A supportive, inclusive team environment where your contribution is valued

· Opportunities to grow your skills and take on new challenges, with the potential for this role to grow into a full-time position

· Direct connection to the local community through meaningful work and engagement

· Training and ongoing support to help you succeed

· Flexible onsite working days to support work-life balance (this role is fully onsite)

· Free onsite parking and discounted staff meals

If this sounds like the right role for you, we’d love to hear from you.