Desperately Seeking Fiona #2 – Digital Media Campaign Administrator / Coordinator Extraordinaire!
Company: ellaslist.com.au
Location: Hybrid Role / Work From Home & Eastern Suburbs
Start Date: ASAP
Hours: Part-time, Min 3 days / 21-28 hours per week

We’re on the hunt for our next Fiona! Our beloved Campaign Coordinator is moving on, and we need someone just like her to step into this unicorn role. As our Media Campaign Administrator / Coordinator, you'll be the glue that holds our digital advertising campaigns together—balancing precision and organisation with great client relationships. This role is perfect for someone who thrives on structure, loves helping clients get the best results, and can juggle multiple campaigns without breaking a sweat.

Why We Love Fiona

She’s bubbly, fun, and a “can-do” kind of person—always up for a challenge and ready to tackle anything thrown her way.

A total team favourite, she’s proactive, always seeking to improve processes, and a joy to work with.

Our clients adore her—she’s like an extension of their team, making onboarding seamless and ensuring campaigns shine.

Her creative eye spots even the tiniest boo-boos, and she’s full of great suggestions to optimise campaigns.

With her marketing background, she really understands what clients are trying to achieve and fine-tunes details like a pro.

She’s a muck-in type—always a “yes, I can do that” kind of person. She loves helping, always asks for support and clarity when needed, and never leaves things to chance.

Flexible and friendly, she just gets things done.

And her scheduling skills? We’re convinced she’s part robot. With a super keen eye for detail, she prioritises ruthlessly, juggles 50+ campaigns like a circus act, and keeps everything running smoothly.

A list ticker and a double-checker—it’s her permanent state!

Could You Be Our Next Fiona?

If you’re reading this thinking, “That’s me!” then we want to hear from you!

Key Responsibilities

Campaign Coordination & Execution: Schedule sales campaigns, manage a heap of spreadsheets & content calendars, and oversee digital advertising campaigns, ensuring accuracy and efficiency.

Client Liaison & Onboarding: Conduct video call onboarding for new clients post-sale, guiding them through campaign setup.

Asset & Content Management: Gather creative assets, input details into CMS, and ensure correct execution across platforms.

Data & Performance Tracking: Maintain reports, analyse campaign performance, and assist in optimisation strategies.

Process & System Management: Navigate multiple digital systems with precision, ensuring smooth campaign delivery.

Team Support: Assist the Media Sales Team and General Manager with administrative and operational support.

What We’re Looking For

A self-starter who thrives in an autonomous role with minimal supervision.

Someone with extraordinary attention to detail—the role requires accuracy in campaign execution, data entry, and reporting.

A candidate who is highly organised, capable of juggling multiple deadlines, and able to seamlessly switch between different systems.

A professional who can blend accountancy-level precision with a warm, engaging client-facing personality.

Experience in media or marketing campaign coordination is essential.

Essential Skills & Experience

2-3 years of experience in media campaign coordination, digital marketing, sales administration, or a similar role.

Strong client service skills, including the ability to conduct professional video calls.

Exceptional administrative abilities, including organisation, attention to detail, and deadline management.

Proficiency in Google Workspace (GSuite) and Microsoft Office.

Experience with CMS platforms and digital campaign scheduling tools (training provided if necessary).

Knowledge of display advertising platforms and campaign optimisation is an advantage.

A proactive, problem-solving mindset with the ability to work independently and collaboratively.

Why Join Us?

Flexible, remote-friendly role with occasional in-person collaboration in the Eastern Suburbs / Sydney.

Work with a supportive, passionate team in Australia’s leading family-focused digital publisher.

Opportunity to grow and refine processes in a high-impact role.

How to Apply

If you think you’re the perfect Fiona 2.0, apply now!

Send your personalised cover letter (we like those a lot!) and resume or LinkedIn profile to [email protected]