About the Role
We’re seeking a proactive and highly organised Project Support & Administrative Assistant to join our Surveying team in South Melbourne. This is a part-time role (3–4 days per week) with potential to transition to full-time.

You’ll be an office all-rounder, providing essential administrative support to ensure the smooth running of day-to-day operations, with some basic bookkeeping responsibilities included.

This role is much more than basic administration — you’ll play a key part in supporting our management team with project coordination, document management, and client communication. It’s an excellent opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and is confident taking ownership of both operational and project-related tasks.

The role would suit someone who values flexibility — ideal for a parent looking for meaningful work during school hours or someone returning to the workforce, but who also wants to contribute in a significant and impactful way.

Key Responsibilities

Provide project support to the management team

Coordinate communication between clients, contractors, and the internal team

General office administration and reception duties

Maintain accurate records, files, and invoices

Support financial administration including processing invoices and basic bookkeeping

Accounts payable/receivable experience and familiarity with Xero/WorkflowMax (advantageous but not essential)

Assist with other operational and project-related tasks as required

About You

Previous experience in project support, coordination, or a similar role (administrative experience essential, but project exposure highly regarded)

Strong organisational skills and the ability to manage multiple priorities

Excellent written and verbal communication skills, with confidence liaising across teams and with clients

Detail-oriented with a proactive, problem-solving mindset

Comfortable working independently and taking initiative

Self-motivated with the ability to adapt to changing priorities

Why Join Us?

Part-time role: 3–4 days per week (with flexibility)

Pathway to full-time

South Melbourne location, close to transport and amenities

Competitive salary: $77k – $92k + super (pro-rata, depending on experience)

Be part of a supportive, collaborative team where your contributions directly impact project outcomes

Please note that this is an office based position and WFH will not be available

If you’re looking for a role where you’ll do more than basic admin — where you’ll play a valued role in supporting projects and driving operational success — we’d love to hear from you.

*Please note that only shortlisted candidates will be contacted.

*Full working rights are required.

Are you ready to ignite your career with us? If so, please send your resume and a cover letter to [email protected]

We look forward to hearing from you!