ABOUT THE ROLE & ARMITAGE JONES

Armitage Jones is a leading project management and property advisory consulting firm that works on a range of high-profile and industry-leading projects. Our vision is to transform visions into extraordinary spaces through our team of 20, who provide project management and development services.

We are seeking a friendly and proactive team administrator to join our team located in the Melbourne CBD. This is a full-time, in-office position providing administrative support to our team, along with key receptionist duties.

We have a positive and supportive work environment, a highly passionate team and a great social culture.

Our team is at the heart of what we do, and we reward their commitment to our business by providing a health and wellbeing allowance, additional leave throughout the year, social committee events, ongoing training and development and more.

KEY RESPONSIBILITIES

General Administrative Support:

Answer the telephone, emails and handle all incoming and outgoing mail

Photocopying, filing and typing

Assist with diary management

Organise travel bookings

Assist Project management teams with administrative tasks as required

Meetings and Visitor Support:

Greet and assist guests and external visitors professionally

Prepare and serve refreshments or coffee as needed

Assist with catering and meeting support, including but not limited to, taking meeting minutes

Manage internal meeting room bookings

Office Maintenance and Supply Management:

Order and restock general office supplies and stationery

Monitor and arrange servicing/ repairs for office equipment

Coordination of IT equipment requirements and initial contact for issues

Order and restock kitchen supplies, including coffee and refreshments

Empty dishwasher and maintain a clean, functional kitchen

Restock fridge and communal areas with necessary items

Liaise with the Building Manager on all building-related matters

Marketing & Events:

Liaise with the external marketing consultant

Assist with creative design of reports, presentations and fee proposals

Assist with website updates and social media posts

Assist with event planning

Organise in-office events and lunches

Coordinate client Christmas gifts and team birthday cakes

REQUIREMENTS

Experience in a similar administrative support role

Positive, enthusiastic attitude with resourceful problem-solving skills and initiative

Innovative and lateral thinker with a collaborative approach

Pleasant and effective communication skills

Ability to maintain confidentiality and professionalism

Self-motivated with the ability to work under pressure and prioritise workloads

Resourceful and able to problem-solve independently using online support

Proficiency in Microsoft Office Suite, Canva and Adobe

Experience or interest in the property development sector would be ideal

SALARY RANGE $65,000 - $75,000 (incl super)

HOW TO APPLY

Please submit your resume and a brief cover letter outlining your interest in the role and relevant experience. Applications without a cover letter may not be considered.

Applications must be submitted via this advertisement. Resumes will not be accepted at our office.

For further information on this role, please contact Lisa Henderson at [email protected]