The Role:
Location: Kew, Melbourne
Commencement: September 2025
Employment Type: Full-time | Ongoing | On-site
Closing Date: 17 August 2025

The Role We are seeking a dynamic and highly organised Senior School Administrative Assistant to join our Senior School Office team supporting Years 11 and 12. Reporting to the Head of Senior School, you will provide professional reception duties, student attendance tracking, and administrative support to the Senior School Executive team, including Curriculum Coordinators and Student Coordinators.

This full-time, ongoing position is integral to the smooth running of the Senior School office and involves delivering excellent customer service to students, parents, staff, and visitors. The role demands a proactive, detail-oriented individual with the ability to manage multiple tasks efficiently and contribute positively to our vibrant school community.

Key Responsibilities

• Provide friendly, professional reception duties at the Senior School office
• Manage student attendance tracking via phone, email, and voicemail
• Respond to enquiries from students, staff, parents, and visitors
• Support the Senior School Executive team with general administration including event organisation, venue bookings, and correspondence
• Process applications for incursions, excursions, staff learning requests, and invoices
• Assist with scheduling off-timetable assessments and student support meetings
• Maintain filing, databases, and office supplies
• Prepare uniform passes and maintain related registers
• Enter uniform infringement records into detention systems
• Act as College Warden and undertake required training
• Assist with Senior School event organisation in consultation with relevant coordinators

About You

• Proven experience in a busy office environment
• Strong communication and interpersonal skills
• Proficiency with Microsoft Office suite (Word, Excel, Outlook, PowerPoint, Teams, OneNote)
• Excellent attention to detail and organisational ability
• Ability to maintain confidentiality and work both independently and collaboratively
• A commitment to child safety and adherence to school policies
• Current Working with Children's Check

Desirable:

• Experience in an educational setting
• Secretarial or administrative qualifications

About Methodist Ladies’ College
MLC is one of Australia’s most respected independent girls’ schools, with a commitment to academic excellence, innovation, and wellbeing. Located in Melbourne’s inner east, we offer a supportive and forward-thinking environment where students are empowered to be confident, compassionate, and resilient global citizens.

For further information, please contact the People & Culture team at [email protected].

MLC is committed to child safety. All applicants will be subject to child safety screening and must hold a current Working with Children Check.

Early applications are encouraged as interviews may commence prior to the closing date.