Admin Assistant – Founder's Office

(Full-Time, Remote-First but Melbourne-Based)

Who You'll Be Backing
I run a high-velocity, multi-asset platform spanning tech, real estate, energy and specialty retail. You'll plug directly into four operating vehicles,

UpWise Tech
SaaS & Mobile AppsIncubate and launch 5–20 subscription-based productivity, learning and fintech apps; drive recurring ARR.

Kollins & Kollins Corporation
Property Development & Project MarketingSource sites, structure capital stacks and exit medium-density & mixed-use projects Australia-wide.

Beacon Energy Capital
Mining & Renewable-Energy InvestmentsOriginate, structure and close large-scale resource and renewables acquisitions with Chinese SOEs & institutions.

180 Popcorn Australia & other F&Bs
Specialty Retail (QSR)Scale from six pilot stores to a national footprint via a hybrid corporate/licensing model.

The Mandate
Own the founder's execution layer: calendar control, task de-composition, document synthesis, stakeholder follow-up and rapid fire admin. You keep the machine humming so I can stay in the deal room.

Core Outcomes (90-Day Scorecard)

Zero missed deadlines or unreturned messages (WeChat / email / phone).

Investor packs, NDAs & data-room docs turned around in <24 hrs.

AI tool-chain (Notion, ChatGPT, Trello, VPN) mastered and applied to automate at least three repeatable workflows.

Your DNA

MBTI ISFJ / ISTJ only – structure, reliability and low-ego execution are non-negotiable.

23 - 38yrs, female preferred for role fit (detail-oriented, high emotional stability).

Administrative, EA or project-coordination experience; fresh grads welcome if systems-driven.

1-3 years administrative or EA experience preferred; fresh graduates with demonstrated systems experience considered

Bilingual written & spoken English + Mandarin; WeChat power user.

Tool-stack: Excel, Notion, ChatGPT, VPN. Quick study on any new SaaS.

Advanced Excel skills required; proficiency in entire Microsoft Office suite (Word, PowerPoint, Outlook)

Melbourne-based (remote OK, but city-side for occasional face-to-face).

Must hold valid Australian work rights (citizenship, PR, bridging, WHV all acceptable).

Successful candidates must pass a National Police Check prior to commencing employment

Bachelor's degree in Business Administration or related field preferred but not mandatory

Comp & Upside

Entry-level salary – deliberately lean to start; prove value, scale fast.

Annual performance bonus + fully paid incentive trip for out-lier results.

Bottom Line
We don't need another "ideas person". We need a low-profile, high-discipline executor who can turn chaos into check-marks. Nail the brief and you'll earn a front-row seat in cross-border, multi-asset transactions.