About the Role

We offer casual pay rates with mostly regular, consistent workdays — and we’re looking for someone who’s looking for a long-term, permanent place on the team with some variation in hours.

Are you someone with solid admin skills who enjoys structured work, values a steady routine, and takes pride in doing things right — without taking work home at the end of the day?

We’re a small, boutique bookkeeping and BAS Agent firm located in Abbotsford VIC, looking for a reliable and efficient Administration Assistant to join us 1–2 set weekdays per week. You'll start with Wednesdays in the office, with the potential to add Mondays during peak times.

This is a great opportunity for someone who enjoys quiet, focused tasks that make a real impact — all within a friendly, down-to-earth team (plus the occasional visit from our two small cavoodles 🐶 who love a pat but otherwise keep to themselves).

Key Responsibilities

Accurately enter and organise data

Scan and upload client documents

Maintain digital and hardcopy filing systems

Keep records tidy, consistent, and audit-ready

Undertake tasks that free up our team to handle more complex responsibilities

Provide backup support in all aspects of office management

Assist with accounts tasks such as basic data entry (training provided)

Organise our fun team activities

About You

We're looking for someone who is:

Organised, motivated, and resourceful, with a proven track record in administration or strong transferable office skills

Personable

Highly attentive to detail, ensuring accuracy and precision in all tasks

A good communicator, both verbal and written, who isn’t afraid to ask questions or clarify expectations

Proficient in Microsoft Office, especially Outlook, Excel, and Word

A dependable team player who is reliable, trustworthy, and happy to support colleagues or cover when needed

Comfortable working independently, while being part of a close-knit, supportive team

Available during EOFY (mid-June to mid-August), our busiest time of year

Ok with small hypoallergenic dogs — our friendly cavoodles may pop in for a pat now and then!

Bonus points if you have bookkeeping experience, but it's not essential.

What We Offer

Consistent, regular days – 1–2 set weekdays per week (Wednesdays required, Mondays during busy periods)

Supportive culture – Enjoy a calm and respectful workplace where you’ll be part of a welcoming team that values trust, support, and treating each other like family

Clear systems – Well-established processes to make your workday run smoothly

Stability and values – A long-standing, values-based business that genuinely appreciates accuracy

Great location – Conveniently based in Abbotsford VIC 3067, with tram stops right out the front door (routes 109 and 12)

A stable, values-based business that values accuracy in all facets

Team building events and activities

Convenient Abbotsford location (VIC 3067)

How to Apply

Please apply with your resume and a short cover letter outlining your admin experience and availability via Seek.

Please Note:

This is an in-office role only – no remote work available

Shortlisted applicants will be asked to complete a brief written questionnaire — it gives you time to consider your responses at your own pace and helps us tailor the Zoom interview so it's more relevant and meaningful for you

Second-round interviews will be conducted via Zoom

No recruitment agencies, offshore, or remote applications, please