State Library of New South Wales

Finance Assistant

Finance I Operations

Clerk Grade 3/4 | Ongoing

Support the financial operations of one of NSW’s leading cultural institutions by ensuring accuracy, compliance, and efficiency across revenue and reporting processes.

Competitive remuneration package up to $105,077 p.a. (package includes salary between $84,659 - $92,701 p.a., plus employer’s contribution to superannuation and annual leave loading)

Closing date for applications: 7th August 2025 at 10am.

The Library is seeking a detail-oriented and proactive Finance Assistant to support its financial operations and ensure the integrity of its revenue management. This role is essential in maintaining compliance with financial regulations, safeguarding assets, and contributing to the continuous improvement of financial systems and processes.

You’ll work closely with internal stakeholders to manage accounts receivable, reconcile banking records, and support financial reporting and audits. Your work will help ensure the Library’s financial data is accurate, timely, and aligned with best practices.

Some key responsibilities include:

Support accounts receivable, including invoicing, receipting, and journal entries

Assist with cash flow statements and forecasts

Reconcile banking records and maintain internal controls

Process payments from various sources and prepare deposits

Prepare month-end and year-end journals and audit documentation

Support financial services including ordering, invoicing, and ledger reviews

Provide system support and collaborate on ERP-related queries

Ensure compliance with financial procedures and flag risks or inconsistencies

The Ideal Candidate

You’re a reliable and analytical professional with a strong eye for detail and a commitment to accuracy. You enjoy working with numbers, solving problems, and improving processes. You’re comfortable navigating financial systems and collaborating across teams to ensure smooth operations. You bring:

Working knowledge of financial accounting along with sound experience in accounts receivable

Strong reconciliation and data verification skills

Familiarity with ERP systems and financial reporting tools

Ability to manage multiple payment types and maintain data integrity

A collaborative mindset and a proactive approach to problem-solving

How to apply

To apply for this role please provide a response to the following questions. Attach your answers as part of your application and/or as part of your cover letter. Please keep your responses to a maximum of 2 paragraphs each.

Question 1

Can you describe your experience with accounts receivable processes and bank reconciliations, including issuing invoices, reconciling receipts and payments, and preparing journal entries?

Question 2

In this role, you'll interact with stakeholders across various business units around the organisation. How do you ensure effective communication when providing financial advice or gathering information?

Please ensure you attach an up-to-date copy of your CV as part of your application for the role.

Please visit iworkforNSW for more information about this opportunity and to apply Req528 Finance Assistant