POSITION DESCRIPTION

Position

Finance and Admin Assistant (Accounts Payable)

Location

Pemberton View Office, 10 Somerset Drive, Albury

Status

Part Time (64 hrs pf)

Award

Lutheran Aged Care and NSWNMA and HSU NSW Enterprise Agreement (as amended)

Reporting to

CFO, Finance Officer

Last Reviewed

November 2019

Lutheran Aged Care - Overview

Lutheran Aged Care (LAC) Albury is a significant service organisation providing a range of aged care services across a number of facilities and the community designed to meet customer needs. LAC is an independently run, not for Profit Company primarily funded by the Commonwealth. The organisation has a business structure incorporating the Lutheran Church of Australia (NSW District), the Board of Governance and Managing Director. Reporting to this structure is Administration & Finance, Hotel Services, Property & Maintenance, Pemberton View and Nicholson Park Retirement Villages, Support Services (including pastoral care and volunteer coordination), Community Care, Dellacourt, Yallaroo and Emily Gardens locations. LAC employs approximately 300 staff (including casuals) comprising nursing, personal care, maintenance, management and administrative staff.

Role Objective

The Finance Assistant is responsible for all transactional work associated with accounts payable. Invoices are received from various suppliers across the different residential and home care services. It is important that the invoices are processed with accuracy and confidentiality and that internal data retention enables queries to be resolved quickly.

This role supports the work of the Finance Officer, and Chief Financial Officer (CFO) by assisting with associated finance duties.

This may include data entry, liaising with managers, coordinators and staff, maintaining files, collating data and associated duties.

Position Objectives:

• Primary responsibility is to ensure payments are authorised, accurately coded and entered into the accounting software.
• Understand the chart of accounts and apply knowledge as a line of defence against inaccurate or invalid invoices.
• Follow up with Managers regarding missing invoices
• Set up the banking file for processing of payments.
• Manage the bank accounts to ensure sufficient funds are available.
• Monitor any grant monies.
• Receipt income to the accounting software and prepare for banking.
• Update and maintain supplier “cards” in the system.
• Liaise with suppliers and staff regarding payments.
• Compilation of monthly data for finance team required for external and internal reporting.
• To maintain a working knowledge of all aspects of the organisation and aged care financial requirements.
• To provide support to the Finance Officer and CFO as required.

• To participate in meetings with staff and provide input into the development of the Finance and Administration team.
• Maintain an understanding of current systems applicable to this area.
• To participate in WH&S programs and undertake training as required.
• To participate in the quality management program of the organization.
• Maintenance of client files.
• Reception duties including overseeing the cash drawer and other finance related matters.
• Prepare bank reconciliations
• Assistance with budget information and data.
• Provide information to Finance Officer for completion of month end journals.