• Be a part of Australia’s most trusted cancer Not-for-Profit organisation
• Coordinate patient recruitment that directly contributes to life-changing studies and improved cancer outcomes.
• Part-time, 0.4 FTE, fixed-term contract until 29 May 2026
• Hybrid working environment, working from home, and from our East Melbourne office

About your environment

Since our establishment in 1936, Cancer Council Victoria has developed an international reputation for our innovative work in cancer research, prevention and support. As an independent, not-for-profit organisation, we play a leading role in reducing the impact of all cancers on all people.

The Victorian Cancer Registry (VCR) is a population-based cancer registry that provides comprehensive, accurate and timely information for cancer control by developing and maintaining a high quality, accessible information asset to support epidemiological, clinical, behavioural and health services research and evaluation.

The Victorian Cancer Registry operates a number of programs to:

• Monitor and publicly report on the occurrence of cancer in Victorian residents and generate descriptive statistics on incidence, mortality, prevalence and survival
• Facilitate clinical, behavioural, epidemiological and health services research. evaluation and policy development and evaluation
• Ensure comprehensive quality data capture that meets the requirements of the cancer control community
• Facilitate cancer genetics research and the provision of clinical services to families

The Recruitment Services team are responsible for establishing and maintaining a world-class recruitment service for cancer researchers. The team comprises project coordinators who are undertaking defined projects using VCR data and who are recruiting clinicians, patients and/or service providers. The Recruitment team will ensure that all studies are conducted in accordance with Human Research Ethics Committee (HREC)-approved study protocols, the Australian Code for the Responsible Conduct of Research and the National Statement on Ethical Conduct in Human Research.

About your opportunity

We are seeking a Recruitment Services Coordinator to join the Recruitment team. Reporting to the Recruitment Services Manager your role is to:

• Identify eligible cancer patients for research studies by reviewing pathology reports and cancer notifications in line with study protocols.
• Coordinate communication with treating clinicians and patients, including preparing and overseeing the mailing of study invitations.
• Manage and maintain recruitment data, ensuring accuracy, quality assurance, and compliance with ethical and institutional requirements.
• Monitor recruitment progress and timelines, generate reports for stakeholders, and recommend solutions to address any barriers or delays.

All about you

We are looking for someone with:

• Relevant tertiary qualification in Health Information Management or other related field and/or experience in a similar role
• Strong attention to detail and proven ability to interpret and apply complex eligibility criteria, including medical terminology and pathology reports
• Demonstrated experience in data management, including data entry, validation and quality assurance processes
• Effective written and verbal communication skills, including the ability to draft reports and correspondence, and liaise with a range of stakeholders including researchers and clinicians.

What we can offer you

• Base salary of $73,698 to $79,370 p.a. (dependant on experience, pro rata for part time) plus superannuation (Superannuation paid in accordance with the Superannuation Guarantee (Administration) Act 1992 (Cth).
• Salary packaging benefits of $15,900 plus meals/entertainment $2,650 p.a. https://www.accesspay.com.au/employee/what-is-salary-packaging/
• Novated car leasing
• Salary sacrifice
• 17.5% leave loading
• Flexible working arrangements including working from home options to support excellent work-life balance
• Cultural leave of up to 5 days paid
• 12 weeks paid parental leave and up to 12 months unpaid leave
• A comprehensive employee assistance program
• A range of wellness initiatives such as flu vaccination, mental and general well-being support, and discounted health insurance
• A range of personal and professional development initiatives such as study support, in-house, external, and on-line learning options as well as the opportunity to apply for scholarships
• The opportunity to make a positive impact on the lives of those affected by cancer

To apply and for more info

To apply for this opportunity, visit http://www.cancervic.org.au/about/careers/job-opportunities to download a Position Description and upload your Resume and Cover Letter. Ensure that your cover letter addresses the Key Selection Criteria detailed within the Position Description. For more information contact Maria Bechelli on (03) 9514 6295 or [email protected]

Cancer Council will only contact applicants that are shortlisted for interview. We are also unable to respond to recruitment agency enquiries.

All offers of employment will be made subject to satisfactory completion of employment checks including evidence of right to work in Australia, a National Police Check and a Working with Children Check (as required).

Applications close: 31 July 2025 at 11:59pm

Cancer Council Victoria is an Equal Opportunity Employer. Cancer Council Victoria is committed to a diverse and inclusive workplace; all applicants will be considered for employment. We encourage all people to apply including people who are Aboriginal and Torres Strait Islander, identify as LGBTIQA+, have a disability, or are part of our culturally and linguistically diverse communities.