We’re a high-end residential painting company in Melbourne and we're looking for a Melbourne-based admin & bookkeeping assistant to jump on board part-time and help keep things organised.

If you love structure, can deal with tradies day to day on the phone, and know your way around Xero, ServiceM8, and an email inbox – this one may be for you.

What you'll be doing:

Keeping the admin tight: emails, scheduling, quote follow-ups, client comms

Managing ServiceM8 jobs and status updates

Bookkeeping in Xero (including reconciling, supplier bills, payroll prep)

Chasing progress payments & managing cash flow spreadsheets

Collaborating with the owner to keep the backend of the business sharp

Light social media stuff (mainly sending cold DM’s from copy and paste templates and posting stories/reels a few times a week with existing content)

You’ll need to be:

A qualified bookkeeper (Cert IV or similar)

BAS registered and confident with compliance

Experienced with trades or construction admin

A pro with Xero and ServiceM8 – no beginners, please

Based in Melbourne (remote is fine, but local is essential for occasional in-person stuff)

Nice to have:

Great with people and emails (no stiff corporate speak)

Quick on follow-ups and super organised

Comfortable working mostly independently, with a once-a-week check-in

Good sense of humour and low tolerance for chaos

Perks:

Flexible hours (approx. 15 hours p/w week to start)

Work-from-home friendly

Direct access to the business owner – no red tape

You’ll actually be listened to (we want your input, not just your hours)

How to apply:
Send us your resume and a cover letter about why this feels like a good fit.

If we like your resume, we move onto next steps:

Phone interview

2x references

In person interview

Thanks and looking forward to hearing from you

James