Role type: Full-time; Fixed-term for 2 years
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department: Department of Psychiatry
Salary: $85,238 - $97,906 p.a. plus 17% super

• Support the Tuning in to Kids ® facilitator training program - an evidence-based emotion focused suite of parenting programs.
  
  
• Play a key role in driving administrative excellence and ensuring high-quality operational support.

• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity
As the Senior Administrative Coordinator for the Tuning in to Kids program at the University of Melbourne's Mindful Centre, you'll be at the heart of delivering internationally recognised, evidence-based parenting programs. Based at the Travancore campus with hybrid working arrangements, you'll play a senior role in a small administrative team supporting the delivery of on-line and face to face training.

Your responsibilities will include:

• Coordinate Training Administration: Manage registrations, databases, and training logistics for face-to-face and online sessions.
• Oversee Financial Tasks: Handle invoicing, purchase orders, and financial administration for the program.
• Lead Team Processes: Develop efficient systems, allocate tasks, and maintain team documentation.
• Manage Communications: Coordinate program advertising, newsletters, and website management.
• Support Online Resources: Oversee the production and distribution of digital and print materials.
• Provide Customer Support: Troubleshoot issues for online parenting products and respond to enquiries.
• Liaise with Stakeholders: Assist in coordinating with organisations, presenters, and partners to optimise program delivery.

You may be a great fit if:
You hold a degree or equivalent combination of relevant experience and education, with strong administrative and communication skills.

You may also:

• Demonstrate high-level organisational and time management abilities.
• Possess expertise in using Zoom for large group educational settings.
• Show proficiency in Microsoft Office suite, SharePoint, and various digital platforms.
• Have experience in customer service and stakeholder management.
• Be flexible with working hours to accommodate training schedules.
• Show commitment to teamwork and excellence in service delivery.
  

For further information please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being

• Progressive, considerate leave provisions to empower your work-life balance

• Salary packaging and access to a range of discounted services including Bupa health insurance

• Health and well-being services including a leading Employee Assistance Program
  

For more information check out our benefits page!

Your new team - Mindful Centre for Training & Research in Developmental Health
Sitting within the Department of Psychiatry, the Mindful Centre for Training and Research in Developmental Health, offers postgraduate courses, training programs, professional development, and research initiatives. It is dedicated to workforce development in the field of child, adolescent, and youth mental health. The Centre contributes valuable expertise and evidence-based approaches, including the renowned Tuning in to Kids parenting program, designed to equip parents and carers with the skills and knowledge to understand and respond appropriately to children's emotions and strengthen parent-child relationships.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.

The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Bec Tucker - 0416 888 299 or send an email titled 'Reasonable Adjustments' to [email protected]. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at [email protected].

Working at the University - what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:

• Resume

• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Dijana via email at [email protected], ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Applications close: Sunday, 27 July 2025
Please note: the system automatically closes the advert at 12:01 AM on the closing date, so we recommend submitting your application well in advance

Position Description: