Summary:

We are seeking a highly organised and detail-oriented Business Coordinator to streamline administrative operations within the ActivateRail business. The ideal candidate will possess excellent organisational skills and a strong understanding of business processes. This role requires a proactive individual who can identify areas for improvement, implement efficient systems, and ensure smooth day-to-day operations.

This includes client pricing, rostering, client liaison, invoicing, payroll and other general administrative duties.

Key Responsibilities and Duties

• Ensuring rates sets are current and communicated to all clients
• Ensure invoicing is accurate and timely
• Ensure our payroll process is accurate and timely
• Work with the operations team to ensure financials are accurately linked to operations contracts
• Continually identify and make improvements to all administration processes to enhance overall efficiency and productivity
• Develop and interpret financial reporting (ensuring accurate relationships between software – Assignar & MS Business Central)
• Assist with the compilation of tenders
• Stakeholder communication – internal (office/operations staff), field staff and clients
• Ensure compliance with all company policies and procedures

Skills and Experience

• Qualification in Business Administration or a related field.
• Proven experience in an administrative role, preferably in a fast-paced environment.
• Experience in financial reporting and interpretation of figures
• Excellent organisational and time management abilities, with a keen eye for detail.
• Proficient in using office software and systems, including MS Office, Business Central, Assignar.
• Exceptional communication skills, both written and verbal.
• Ability to adapt to changing priorities and work under pressure.

About us:

Our organisation exists of 2 companies:

• Sterling Infrastructure is a leading provider of asset management services to the transport infrastructure sector in Australia. Working across the asset management cycle (design, assess, maintain and renew) our services ensure that assets are constructed, maintained and renewed in the optimal manner.

• ActivateRail provides Safeworking and project site staff to our clients in the rail transport sector.

As a family owned and run business, collectively we call ourselves the Condron Family Group (CFG) and have over 270 employees, which encompasses our Shared Services team supporting both companies, including Finance, Health & Safety, Quality & Processes, Human Resources and Administration.

What we can offer:

• Flexible work opportunities
• Opportunities for professional development
• Additional Annual leave options
• Salary sacrifice options
• Employee wellbeing program
• Fun and supportive culture, with regular social events

Note: only shortlisted applicants will be contacted