Board Administrator & Subsidiary Manager
Global ASX-listed FMCG | Competitive Salary | Hybrid Working | Melbourne CBD

About the Company

Our client is a highly regarded ASX-listed global FMCG business that prides itself on its inclusive, collaborative and fun culture. With a strong focus on flexibility, career development and employee wellbeing, they offer a dynamic working environment with excellent benefits. This is a fantastic opportunity to join a high-performing governance team based in the top end of Melbourne’s CBD, with flexible hybrid working (3 anchor days in the office).

About the Role

An exciting and broad role has become available for a Board Administrator & Subsidiary Manager. This unique position offers a 50/50 split across subsidiary management and Board administrative support. You will provide oversight of the company's global subsidiaries, ensuring strong governance and compliance standards, whilst also offering high-level administrative and coordination support to the Company Secretary, Board of Directors, and wider Company Secretarial function.

Key Responsibilities

Subsidiary Management & Governance

• Manage governance requirements for the company’s global subsidiary portfolio.
• Monitor compliance with statutory and regulatory obligations across all jurisdictions.
• Draft subsidiary legal documents including resolutions, meeting minutes, and compliance certifications.
• Coordinate approvals via Board meetings and written resolutions.
• Maintain subsidiary registers and corporate records.
• Oversee subsidiary setup, restructuring and dissolutions.
• Liaise with internal stakeholders (Legal, Finance, Tax, P&C, Treasury) and external advisors to ensure compliance with local requirements.
• Support post-integration governance activities following mergers, acquisitions or divestitures.

Board Administrative Support

• Act as first point of contact for Board and Company Secretarial administrative matters.
• Coordinate end-to-end Board processes including agenda preparation, collation of Board and Committee papers (via Diligent), minute drafting, record keeping and follow-up of action items.
• Manage annual Board calendar, schedule meetings and coordinate Director availability.
• Provide administrative support to the Board Chairman for related activities and external stakeholder meetings.
• Manage onboarding and offboarding processes for Directors.
• Oversee full logistics and planning for Board, shareholder meetings, site visits, Board trips and AGMs.

Travel & General Administration

• Coordinate all Board and Company Secretary travel, accommodation and transfers.
• Prepare detailed travel itineraries and meeting agendas.
• Process expenses, monitor budgets and provide general office and administrative support.

Skills & Experience

• Experience managing governance for a portfolio of global subsidiaries is essential.
• Strong understanding of corporate governance, corporate structures, and regulatory frameworks.
• Experience working with multinational organisations and cross-functional internal teams.
• Exposure to ASX Board management, Board cycles and Board portal administration (Diligent highly regarded).
• Strong executive administration skills, particularly with Board-level stakeholders.
• Ability to manage complex priorities under pressure, with excellent organisational skills and attention to detail.
• Advanced proficiency across Microsoft Office Suite, Adobe Acrobat; experience with Blueprint (entity management), Diligent (Board portal), and relevant financial or travel systems is highly regarded.
• Ability to navigate global structures, time zones and cultural considerations.
• Discretion and proven ability to handle confidential information appropriately.

Qualifications

• Legal experience or exposure to company secretarial/corporate governance functions preferred.
• Tertiary qualifications in business, governance or legal disciplines highly regarded.
• Memberships with the Governance Institute of Australia or Australian Institute of Company Directors desirable but not essential.

Benefits

• Competitive salary package
• Flexible hybrid working (3 anchor days in CBD office)
• Collaborative and inclusive team culture
• Opportunities for career growth and development
• Generous company benefits

How to Apply

Click the link below to submit your application. For a confidential discussion about the opportunity, please contact:
Bridgette Meaden
Email: [email protected]
Phone: 0484 381 458