Role: Operations Coordinator

Location: Kelvin Grove, Brisbane

Employment Type: Full-Time, Office Based

Industry: Audio-Visual Integration

About Ampd Electronics:

Ampd Electronics is a Brisbane-based specialist in audio, visual, lighting, and custom electronics integration. We deliver high-quality and reliable AV systems to some of Queensland’s leading venues, including entertainment, hospitality, and education spaces. Our team of designers and technicians partner with clients to create and install custom AV systems, combining outstanding technical workmanship with the latest technology to produce engaging customer experiences.

The Role:

We are seeking a proactive and highly organised Executive Assistant to support our Director and senior leadership team. This role is pivotal in ensuring smooth internal operations, effective communication flow, and the successful execution of key priorities across departments.

Key Responsibilities:

· Manage the Director’s diary, schedule appointments, and prioritise meetings.

· Coordinate meetings for senior leadership, including agendas, minutes, and follow-ups.

· Prepare high-quality reports, presentations, and correspondence on behalf of the Director.

· Act as the point of contact between senior leadership and internal/external stakeholders.

· Draft, proofread, and manage email correspondence and communications.

· Liaise across departments to ensure alignment and timely action on Director's priorities.

· Maintain confidentiality and exercise discretion in all matters.

· Support key business projects and initiatives by tracking progress and ensuring milestones are met.

· Assist in compiling reports, business cases, or submissions required by the Director or senior team.

· Coordinate office activities, internal events, and meetings, including catering and venue bookings.

· Monitor and order office supplies, tech, and general resources.

· Liaise with IT support, suppliers, and service providers when necessary.

· Maintain filing systems (physical and digital) for Director’s correspondence and critical documentation.

· Experience using ERP systems or similar, experience with Job Management Systems such as AroFlo or SimPRO

· Assist with expense reports, reconciliations, and invoice approvals.

· Provide administrative assistance to finance and operations where required.

About You:

· Proactive, organised, and solutions-focused.

· Strong attention to detail and ability to juggle multiple priorities.

· High level of professionalism and discretion.

· Excellent written and verbal communication skills.

· Comfortable navigating changing priorities and working under pressure.

· Previous experience in an executive support role is highly regarded.

Why Join Ampd Electronics:

At Ampd Electronics, we pride ourselves on our meticulous attention to detail, creative solutions, and passionate team. We are known for going above and beyond for our clients and exceeding their expectations. As part of our team, you'll be contributing to projects that bring spaces to life and create memorable experiences.

How to Apply:

If you're ready to take on a dynamic role supporting a forward-thinking leadership team, we'd love to hear from you. Please submit your resume and a cover letter that details your relevant experience and explains why you're the ideal fit for this role.

Ampd Electronics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.