Job Title: Operations Coordinator (Remote)
Company: Dealer Studio
Location: Fully Remote (Australia)
Employment Type: Full-time

About Us

Dealer Studio is a forward-thinking Australian automotive technology company revolutionising the digital landscape for dealerships. We thrive on innovation, collaboration, and operational excellence—and we’re looking for an Operations Specialist to streamline our financial, sales, HR, and administrative processes.

This is a rare opportunity to join a scaling tech business with strong career progression and ownership of cross-functional operations.

Your Impact

You’ll be the backbone of our operations, ensuring seamless workflows across finance, sales, HR, and leadership support. Key responsibilities include:

Finance & Systems

Manage supplier invoices, bank reconciliations, and SaaS subscriptions.

Maintain master supplier/client lists in Xero and Airtable.

Support R&D expense tracking and Xero categorisation.

Assist with accounts payable/receivable processes.

Sales Enablement

Ensure CRM (Airtable) is updated with client legal/ABN details.

Bridge communication between Sales, Finance, and Support teams.

Help build automated workflows in Airtable

HR & Culture

Own end-to-end employee onboarding/offboarding, contracts, and equipment.

Refine HR policies under ISO27001 (via Vanta) and organisational structure.

Develop staff handbooks, company-wide newsletters, and feedback loops.

Plan team events (e.g., hackathons) and foster remote culture.

Drive ad-hoc projects (e.g., travel coordination, policy development).

Who You Are

Organised multitasker: You thrive in fast-paced environments and love building structure.

Tech-savvy: Comfortable with Xero, Airtable, CRMs, and automating processes.

Proactive problem-solver: You anticipate needs and improve systems before asked.

HR/finance exposure: Bonus if you’ve handled invoices, contracts, or HR policies.

Remote-ready: Self-motivated with stellar communication skills.

Why Join?

100% remote flexibility – Work from anywhere in Australia.

Growth runway – Shape operations in a scaling tech company.

Impact – Free up leaders to focus on innovation.

Culture – Weekly check-ins, team events, and transparent communication.

Apply Now

If you’re an operations all-rounder eager to own processes and grow with us, send your résumé and a brief note on how you’ve streamlined operations in past roles.