About Us

Farrelly Construction Services (FCS) specialise in all aspects of Turnkey Construction in the concrete and civil, project management, structural, mechanical, and electrical installation, scaffolding and site maintenance disciplines in the commercial construction, mining and agriculture industries.

With various projects spread across Australia, FCS are building a reputation for following safe work practices, growth, and ensuring our team are well trained and rewarded.

Farrelly Construction Services (FCS) is also part of the Ahrens Group is a fifth-generation, Australian family-owned company, with over 120 years’ experience in delivering a wide range of high-quality and cost-effective products and projects across Australia, with footprints overseas.

The Role

We have an opportunity for an experienced and dynamic site based Project Administrator to join our project team on a project in Collinsville Queensland, to support operational and project delivery on site. The Project Administrator will provide a pivotal role supporting the site management team to meet contractual obligations and smooth site operations on site.

Camp accommodation and meals will be provided or LAHA depending on project allocations.

PIP incentive project specific.

Penalty rates for overtime & weekend work.

Company transport from airport to site. Travel home paid at ordinary work day.

All roles will require:

- Drivers Licence / government issued photo ID card

- Experience on Mine Sites (required)

- Section 4 medical (MUST HAVE or be willing to complete)

- Standard 11 (MUST HAVE or be willing to complete)

- Glencore Generic (desirable)

Key Role Requirements:

Site Administration:

Support site operations by coordinating logistics, including scheduling of personnel, equipment, and materials.

Coordination or mobilisation and demobilisation of crew, including flights, accommodation and transport.

Maintain site documentation, including permits, licenses, and site rosters.

Assist in the preparation of site progress reports and documentation for project meetings.

Support the HSEQ and management team with transporting crew to training & medicals, as well as system reporting & updates

Communication and Coordination:

Serve as the primary point of contact for internal teams, clients, subcontractors, and suppliers regarding contract and site-related matters.

Maintain regular meetings documents and distribute minutes, action items, and updates as required.

Ensure effective communication of contract terms, changes, and updates to relevant stakeholders.

Excellent communication skills to coordinate and liaise with both internal and external stakeholders

Support recruitment and onboarding of new workers as required

Financial Oversight:

Assist in budget preparation and tracking of project expenditures related to contracts and site operations.

Review and process invoices, ensuring accuracy and compliance with contract terms.

Support financial reporting and forecasting activities as needed.

Compliance and Risk Management:

Ensure adherence to legal and regulatory requirements throughout contract execution and site operations.

Identify potential risks and issues related to contracts and site activities; implement mitigation strategies.

Document production and review

Oversight and management of ITP / ITR tracking and completion requirements throughout project lifecycle as a responsibility.

ISO Compliance

Provide administration support to ensure system compliance and document control

Uphold company policies, procedures, and standards related to contracts, safety, and environmental compliance.

Key Skills and Experience:

Experience in a similar role

Sound experience with the Microsoft suite of programs

Experience using SharePoint and contractor project systems

Understanding of and ability to operate under ISO standards

Ability to adapt quickly to new systems, process and software

Highly effective and clear communication skills, with the ability to interact with all stake holders at all levels

Highly effective administration skills

Excellent organisation and prioritisation skills

High attention to detail

Proficient in English language skills

Strong appreciation of the need for record keeping and consistency in documentation

Ability to operate confidentially and manage confidential information

Proactive and results-oriented, with a strong sense of accountability and ownership

Ability to work independently and as part of a team in a dynamic and fast-paced environment

Problem-solving skills and the ability to make decisions under pressure

Benefits:

Employee Assistance Program

A competitive remuneration that is above market

Salary based role

Salary sacrifice options

Phone allowance

Opportunity to learn and develop your career

Novated Lease options

Corporate Fitness program

Does this sound like the role for you?

To apply for this opportunity, please submit your resume on Seek by selecting the “apply” button

*Only successful applicants will be contacted.

*All applications are treated in confidence

*No agencies please

*Must have unrestricted Right to Work in Australia, FCS are unable to support applicants on Visas