Projects Administrative Assistant – Palm Island Aboriginal Shire Council

3 Years Fixed Term Contract | Support Significant Council Projects

About Us

Palm Island Aboriginal Shire Council is dedicated to fostering strong leadership, social and cultural inclusion, and providing services that empower our community.

The Opportunity

As a Projects Administrative Assistant, you will contribute to the efficient delivery of Council’s capital works and major projects while providing high-level administrative and project support to the Projects Director and project delivery team. Your role plays a key part in maintaining effective project documentation, coordinating project communications, supporting contract administration processes, and assisting with procurement and ordering.

Key Responsibilities:

Provide day-to-day administrative support to the Projects Director and project team including scheduling of project meetings, preparing agendas, recording meeting minutes and coordinating travel where required.

Assist with the preparation of project reports, presentations, correspondence and preparation of procurement and contract documents.

Prepare and process purchase requisitions and purchase orders including monitoring receipt of goods and services and tracking and reconciling project budgets.

Maintain project filing systems (digital and hard copy) and ensures accurate document control and version management.

Maintains contract registers and supports the Contracts Administrator in tracking contract milestones, quality assurance and deliverables.

About You:

Mandatory - Certificate III or IV in Business Administration or demonstrated equivalent experience.

Mandatory - Demonstrated experience in providing high-level administrative support, preferably in a project or construction environment.

Desirable - Proficient in Microsoft Office; knowledge of project management software is a plus.

Desirable - Current C Class driver’s licence.

Ability to manage multiple tasks and meet deadlines in a fast-paced project environment.

Excellent communication skills, attention to detail, organisational skills, and ability to manage multiple priorities.

What We Offer:

The chance to work on diverse projects that benefit the community.

A highly competitive salary package including travel from Townsville to Palm Island and accommodation on the Island when required to work on the island.

5 weeks of annual leave per annum

10 days personal/carer's leave per annum

12% superannuation.

Competitive salary package on a fixed term contract.

Opportunities to collaborate with a dynamic and culturally rich team.

Why Join Us!

If you are someone who is passionate about making a positive impact, driven to improve community infrastructure, and ready to take on challenging projects, this role is for you.

All applications will be reviewed upon receipt.

Applications close by Friday, July 18, 2025.