Part Time – Senior Medical Secretary

3 to 4 days per week – parking – O&G – Unique practice vision - Growth

New practice with established female Surgeon – July commencement

Buderim, Sunshine Coast – Gentu (Mac’s) – Mature minded – Engaged team leader

Are you interested in working in a leading-edge team with a unique vision? Do you like to work in a dynamic and growing workplace? Then please read further below:

About our Practice

To set the scene, this is a practice with a difference, we want our staff to love coming to work and enjoy the supportive culture. We are a fully female lead team, that encourages and embraces family values with a nurturing and empathetic vision.

Our mission “By Women for Women” is to create a practice where our patients feel like they are the most important patient in our practice. A safe place, where our patients feel supported and heard. From our Surgeon to Allied Health practitioners, you will be working with the best.

This is the first administration role in our new practice, and our vision is to grow our practice with new staff joining our team as we expand. There is the possibility for the right candidate, that this position will grow in seniority and you will have the opportunity to expand your skill set and experience.

Our Practice is located in Buderim, close to the Buderim Private Hospital and just off the Sunshine Motorway.

About You

Our specialist multi-disciplinary female (particularly Obstetrics and Gynaecology) practice is seeking a professional, highly organised, pro-active, high attention to detail, people savvy, and experienced Senior Medical Secretary to support our team and manage our diverse clinicians. Someone who also aligns themselves with our practice vision.

This would be a pivotal role in our practice supporting all our Surgeons/Allied Health practitioners and working with our fantastic team. We would embrace candidates who have worked in multi-disciplinary teams. You will bring your coordinating skills along with experience in implementing and setting up practice processes and procedures. You thrive in building a collaborative team and have a growth mindset.

We are looking for a team leader who would love to be part of our practice journey, and who prides themselves on their leadership skills and understands the importance of caring and supporting our practice and staff and most importantly our patients – they are our number one priority.

Our ideal candidate will have the following and responsibilities will include:

Ensuring the practice is always fully compliant with industry and government regulations including WHS.

IT savvy skills (able to troubleshoot as required – and working in conjunction with our Medical IT company)

Initially managing consulting sessions and reception - in time as our practice grows this will be relief only (one day per week), a great way to bond with the team and have hands-on contact with our patients.

As our team grows, experience in motivating and training a team to continually improve the efficiencies and workings of our practice would be viewed well, including fostering an environment of staff recognition, trust and support (where each staff member feels safe) – a true team member.

Having a good understanding and previous experience in Theatre Bookings, Surgical Quoting, and Surgical Billing, including known Gaps, no Gaps and AMA fees.

Gentu Medical Software experience (or similar)

Being experienced in working with various health funds and Medicare (ECLIPSE viewed highly).

Possess excellent organisational skills, outstanding work ethic and punctuality.

Enjoy creating and refining new and current processes to ensure the practice runs smoothly and efficiently.

Displaying outstanding attention to detail skills, along with exceptional customer service skills (whether internally or externally), verbally and written – this cannot be overstated, particularly when dealing with complaints. You are also proud of your professional manner and presentation.

Have a capacity to perform well in a busy environment – must be a skilled multi-tasker

Traits:

'Can do' attitude who is extremely organised and prides themselves on their attention to detail

Clear and concise communicator who is a true team player and works tirelessly to ensure all the team feel supported and safe.

Honest, trustworthy, loyal and dependable – love building and maintaining fantastic teams

Friendly with quiet confidence

Experience:

Must have minimum two (2) years Senior Medical Secretarial experience – Multi-disciplinary practice’s experience, viewed favourably

Private Specialist experience is mandatory – Female health care experience viewed favourably

Experience with Gentu, Office 365 and ECLIPSE

A certificate in Health Administration or Diploma of Practice Manager, would be viewed well

What we offer:

Work life balance (part-time)

An extremely supportive team, with a true vision for a unique practice and experience for our patients

Growth possibilities to in time grow into a more senior role

Competitive remuneration with above award payrate, based on experience

Onsite car parking

Hours/Days:

Days
Three to four days per week – negotiable to suit the practice and the candidate

Hours
8:15am till 5:00pm (30 minute unpaid lunch)

Pay rate: $38.00 to $42.00 per hour plus super

*Please note, the hourly rate for the successful candidate will be contingent upon factors such as relevant experience, required upskilling and any necessary training. The listed rate is intended as a general guide and may be adjusted in accordance with these criteria.

If this sounds like a role that matches you, and you have the skills/experience required, we’d love to hear from you. Please upload your resume and cover letter and quote ref: 1041.

The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.

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