This multifaceted role provides operational, administrative, and financial support across the business, including office management, project mobilisation, HSEQ documentation support, and general business functions. The successful candidate will be organised, proactive, and adaptable, with the ability to manage multiple priorities in a dynamic civil construction environment.

Key Responsibilities:

Office & Operations Support

Manage daily office administration including supplies, equipment, and facilities coordination.

Act as the first point of contact for internal and external communications.

Maintain company records, registers, and filing systems.

Assist in organising meetings, staff training, and company events.

Project Mobilisation

Coordinate mobilisation of personnel, plant, and equipment to job sites.

Support completion and submission of mobilisation packs and site compliance documents.

Liaise with site teams, subcontractors, and suppliers for site readiness.

Finance & Administration

Assist with accounts payable/receivable, invoicing, and debtor follow-ups.

Support timesheet collection, payroll data input, and job cost tracking.

Prepare purchase orders and maintain supplier records.

HSEQ Documentation Support

Assist with the preparation, formatting, and distribution of HSEQ documentation.

Support the maintenance and tracking of safety records, audits, and incident reports.

Ensure document control practices are followed for safety, quality, and environmental systems.

Liaise with the HSEQ Manager (or equivalent) to support compliance with project and legal requirements.

Communication & Reporting

Schedule and document team or project meetings, including action item tracking.

Prepare internal communications, reports, and tender support documentation.

Coordinate weekly updates and check-ins with relevant teams.

Skills & Qualifications:

Experience in administration or office coordination, preferably in construction or civil industries.

Strong attention to detail and organisational skills.

Proficient in Microsoft Office Suite; familiarity with MYOB Advanced or similar software is desirable.

Excellent written and verbal communication.

Ability to manage competing deadlines and work independently.

Desirable:

Exposure to HSEQ systems or documentation processes.

Understanding of construction project lifecycles.

Familiarity with WHS requirements and site documentation standards.

Key Relationships:

Operations Manager

Project & Site Teams

HSEQ Coordinator/Manager

Finance & Admin Team

Subcontractors and Clients

Benefits:

Be part of a growing civil construction company with a strong team culture.

Competitive salary based on experience.

Opportunities to develop across operations, and project support functions.

Hybrid role with full time flexible hours.