Mayfair Building & Construction is a leading construction company with a strong

track record of delivering high-quality projects across the residential, commercial,

and aged care sectors. We pride ourselves on our commitment to safety, innovation,

and sustainable practices, and are known for our collaborative approach and

exceptional client service.

Candidates with Construction Industry, Bookkeeping (Xero) and Procore experience will be highly regarded!

What you'll be doing:

General Office & Communication Management

Act as the primary point of contact for all office-based staff requiring administrative assistance or direction

Manage general company inbox: respond where appropriate or escalate to the relevant team member

Monitor HR inbox and forward queries to the HR Consultant or internal staff as required

Maintain a tidy, well-stocked, and functional office environment at both the Myaree and West Perth locations

Meetings & Coordination

Prepare meeting agendas and coordinate with relevant team members to confirm items

Attend meetings to record minutes, ensuring accuracy and clarity

Maintain a follow-up strategy for all action items — track responsibilities, due dates, and completion across all departments

Distribute meeting outcomes and proactively chase outstanding tasks

Logistics & Travel Coordination

Book travel arrangements including flights, accommodation, and transport for staff and subcontractors

Liaise with team members to confirm preferences, schedules, and special requirements

Coordinate travel itineraries and distribute confirmations in a timely manner

HR Support (Assisting HR Lead)

Support the HR Consultant with administration:

Recruitment & Onboarding

Posting ads on platforms

Screening applicants and coordinating interviews

Issuing contracts and onboarding packs

Managing full onboarding and induction processes

Coordinating apprentice sign-ups and managing RTO admin

Leave & Payroll Support

Leave tracking and approvals

Ensuring accurate data for payroll

Liaising with accounts on reimbursement

Safety Administration

Assist site/project teams with collecting and uploading safety documentation (SWMS, ITPS, toolbox talks)

Ensure safety and compliance documentation is uploaded accurately and assist team members with using the system

System Support & Data Management

Set up key project documentation, photos, safety records, and compliance forms

Support team members with basic troubleshooting and use of the documentation tools

Maintain folder structures

Coordinate with project managers to ensure real-time updates and documentation integrity

Minor Bookkeeping & Account Support

Potential workload management in processing of basic data in the Xero System.

Project & Compliance Support

Ensure all records are appropriately filed

IT, Marketing & Systems Support

Support with logins, password resets, and minor tech troubleshooting

Assist with updates to the website and social media content if needed

Help implement and maintain templates, workflows, and processes across systems