Company Description

Plexus Engineers is a boutique firm located in Perth, WA, that provides personalised service, flexibility, and a focus on client interests. The company combines industry-leading experience and technical capability in all core building services disciplines to deliver a coordinated multi-discipline service. At Plexus Engineers, we foster a culture of high performance that comes with support, opportunities for career growth, and a fun work environment.

Position Summary

The Office Manager is responsible for building and maintaining an efficient and fun office environment. The role encompasses a wide range of tasks and includes the day-to-day running of an office of 19 engineering staff, providing administrative support to the engineering team, tracking and managing major office deadlines, assisting with recruitment and onboarding new personnel, maintaining accurate records and documentation and includes some general bookkeeping duties. The ideal candidate will have excellent communication skills, attention to detail, professional presentation, and the ability to work independently and as part of a team.

Task and Core Responsibilities:

Managing fee proposals and submissions

Entry and maintenance of project management data within the company project management software, including schedules, budgets, WIP

Assisting the engineering team with project deadlines and delivery

Organising client events and arranging meetings

Organising office events and activities

Serving as the first point of contact for the office (for clients, visitors, deliveries)

Assistance with recruitment and onboarding new personnel, including saving documentation, setting up profiles, sending out inductions, following up, and uploading to relevant portals

Office procurement and supplies

Management of the admin email inbox

Custodian of template documents, including creating new template documents

Assisting the engineering team with document creation and formatting

Managing the client database

Organising marketing activities

Bookkeeping, under the guidance of Plexus Engineers directors

Managing Payroll, expense claims and disbursements

Preparation of invoices

Preparation of financial reports for internal use

Managing outstanding debtors and calling/sending payment reminders to clients

Requirements

Good oral & written communication skills

Very good skills in MS Office

High attention to detail

Time management to meet deadlines

Initiative and self-drive

Willingness to learn new skills

Problem solving skills

Experience with accounting software such as Xero

Experience in a similar Bookkeeping role

General knowledge of accounting duties

Employee Benefits

Competitive market salary

Paid parental leave

"Recognition Leave Policy"

Regular staff events and activities

Opportunities for training and career development

Fun office environment