Redenlab is a global leader in speech analytics focused on advancing the development of new treatments and enabling earlier clinical insights in healthcare. We do this by optimising the measurement of brain health with our digital speech analytics platform. We are driven by the mission that through our work we impact the health of communities by delivering solutions that combine breakthrough clinical science with advanced technologies. We are inspired by the dedication of researchers and the resilience of patients, and we are strengthened by our 20-year heritage supporting them. We are always working to simplify the complex with solutions that offer insights and hope for the future of healthcare, particularly progressive brain diseases, and rare and paediatric disorders.

Position Overview

Redenlab is looking for an experienced executive assistant and bookkeeper to assist in managing our day-to-day business activities accounting and finance requirements. Confidentiality, excellent organisational skills, and accuracy are important qualifications for this position, as well as good customer relations and the ability to communicate clearly. The ideal candidate for this position is a skilled multitasker, is reliable and is committed to consistently meeting deadlines.

Objectives

Support the CEO primarily and provide additional support to senior team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently

Maintain and refine internal processes that support senior staff companywide and coordinate internal and external resources to expedite workflows

Manage communication with employees by liaising with internal and external partners on various projects and tasks

Plan and orchestrate work to ensure that senior staff priorities are met, organisational goals are achieved, and best practices are upheld

Support book-keeping activities

Key Responsibilities

Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics

Coordinate complex scheduling and calendar management, as well as content and flow of information to senior staff

Manage senior staff travel logistics and activities, including accommodation and transport

Provide administrative and office support, such as maintenance of filing system and contacts database, liaising with related teams and ensuring priorities are met

Maintain professionalism and strict confidentiality with all materials

Support team communications and plan events, both internal and off-site

Track expenses, budget, taxes, cash flow, receipts, and other financial dealings of company.

Provide regular financial reports

Ensure timely processing of payroll

Create and action change orders for existing clients

Pay vendor invoices and track bank account balances

Qualifications

Four or more years of experience in an administrative role reporting directly to upper management

Excellent written and verbal communication skills

Strong time-management skills and an ability to organise and coordinate multiple concurrent projects

Proficiency with office productivity tools and an aptitude for learning new software and systems

Experience and confidence using Xero

Experience in overseeing budgets and expenses

Flexible team player, willing to adapt to changes

Ability to maintain confidentiality of information related to the company and its employees

Able to work flexibly across different stakeholders based around the world.

Who we are

Redenlab is an agile biotechnology company based in Melbourne, Australia with team members in the USA, South America, and Europe. We are global leaders in speech analytics in clinical medicine, having pioneered this important type of behavioural testing for the pharmaceutical industry. Working together, we’ve become the world’s leading research-focused speech neuroscience group.

Redenlab embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Redenlab is an equal opportunity employer.

If you have, questions please check out www.redenlab.com

Location: Mixed model of remote and in-office in Carlton, Melbourne

Schedule: Part time / casual [2-3 days a week]

Remuneration: hourly rate negotiable