Are you a proactive and organised Administrator with a knack for keeping things running smoothly? Do you thrive in a fast-paced, small-business environment where your contribution makes a real difference?

About Us

Summit Building Company is a locally owned and operated business based in Geelong and specialise in delivering expert building and carpentry services for both commercial and domestic clients.

Summit Building Co. undertake a wide range of projects and carry out all their work with the utmost professionalism. They pride themselves on exceeding client expectations, ability to problem solve complex building challenges, have the technical expertise to ensure projects receive the most innovative solutions at the highest quality and have a client first approach.

Due to the ongoing growth of the business Summit Building Co. are seeking a part-time Administration Officer to join their growing team.

About the Role

As the Office Administrator, you’ll be the heart of the day-to-day operations and play a vital role in supporting the smooth operations of the business and act as the first point of contact for clients. You will have the opportunity to shape the role and build and improve processes and systems to add value to our growing business. From managing office systems and financial records to supporting HR onboarding and project documentation, you’ll play a key role in ensuring the smooth running of the office.

Reporting to the Directors, key responsibilities of the role will include:

Manage the day-to-day office administration and act as the first point of contact for clients

Maintain job files and provide support to projects including documentation preparation of tenders, quotes, purchase orders and subcontractor agreements

Maintain filing systems (digital and paper) for permits, contracts, and documents

Handle basic financial admin including payroll assistance and BAS support

Prepare documentation for quotes, purchase orders, and building permits

Support HR policies and procedures, including onboarding, employee compliance (contracts, white cards, licenses, etc.)

Liaise with the company accountant, suppliers and external stakeholders

Assist with WHS documentation and policy implementation

Additional responsibilities as required

What you bring

To be successful in this role, you will have at least 2 years’ experience working in an administrative role. Previous experience in a trade-based business will be a bonus, as will an understanding of social media marketing.

You will be extremely organised, with a solid understanding of the Microsoft Office suite and have a strong customer service focus with both internal and external customers. Your strong interpersonal skills allow you to influence others and resolve issues.

A demonstrated fast learner, focused on quality and an eye for accuracy and detail, you will display a high degree of initiative, problem-solving and a drive for continuous improvement. Your ability to adapt to changing priorities, while still dealing with the day to day issues, will be reflected in your capability to manage your time to achieve results.

Skills & Experience

Minimum 2 years’ experience in an office admin role (construction/trade background preferred)

Confidence using Microsoft Office Suite (especially Word and Excel)

Experience with accounting or payroll software (Xero or similar preferred)

Strong attention to detail and the ability to stay organised and calm under pressure

Excellent verbal and written communication skills

A proactive mindset and willingness to support the broader team where

Ability to quickly adapt and learn on the job

Excellent attention to detail

Proven ability to manage a variety of tasks

What’s on offer

The successful candidate will be joining a great team committed to delivering exceptional service to our clients. The right person will have the ability to grow with the business and make the position their own with excellent career growth.

Be part of a small, supportive, and values-driven team

Work close to home in our Geelong office

Flexible part-time hours, 3 days per week (perfect for balancing other commitments)

Opportunity to grow your skills across a broad admin scope

This is a part-time role (3 days per week) with flexibility around which days you work — though Thursday is a must. There is flexibility with the spread of hours and potential for more in the future.

If this sounds like you, then we would love to hear from you!

To apply

Please submit your resume and a cover letter outlining why you’re interested in the role. Applications will be assessed as they are received and by Strawberry Seed Consulting in the first instance.