• Faculty of Science, Gatton Campus
• Full-time permanent position
• Base salary will be in the range $80,523.29 - $89,505.38+ 17% Superannuation (HEW Level 5)
• Based at Gatton Campus

About This Opportunity

Join the Faculty of Science as an Executive Assistant supporting the Office of the Director at Gatton Campus. You'll play a vital role in ensuring seamless communication and coordination across the Faculty, diverse internal teams, and valued external partners-including farm service clients, local government, and the Department of Primary Industries.

Based at Gatton campus with occasional travel to our St Lucia campus and other sites for training and project support.

Key responsibilities will include:

• Manage the Director's schedule and communications, including diary management, coordinating meetings and events, handling correspondence and enquiries with discretion, and preparing relevant meeting materials to ensure smooth daily operations.
• Provide comprehensive administrative support for committees, projects, and key events, including agenda and minute preparation, liaising with university executives, staff, external stakeholders, and assisting with travel arrangements and event logistics.
• Maintain office systems and resources, such as updating contact lists, managing SharePoint and MS Teams pages, overseeing office supplies, and proactively managing enquiries to protect the Director's focus.
• Oversee financial administration related to the Director's office, including processing reimbursements, managing expenses and financial delegations, credit card reconciliations, and providing backup support for the Faculty Executive Support Team as needed.

About UQ's Gatton Campus

https://www.youtube.com/watch?v=Rz0lmtJ3YQg

Established over 125 years ago, UQ's Gatton Campus has a long history - from starting out as a dedicated agricultural institution, to being a field hospital during WWII, and to joining the UQ community in 1990.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting impact on our community.

Join an organisation where excellence is at the core of our culture, contributions are valued, and a range of benefits and rewards are available, such as:

• Free parking and intercampus bus
• On campus childcare, medical clinic, and post office
• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• UQ Study for Staff
• 25% discount on eligible UQ Vets services
• Access to our $4.1 million UQ Sports facility
• Volunteer in our community garden

About You

We are seeking a proactive, resilient, and solutions-focused professional with a proven track record in providing high-level executive support within complex environments. You will demonstrate strong alignment with UQ's values-openness, respect, and integrity-and excel in embracing challenges with initiative and a positive mindset.

Key qualifications and skills include:

• Completion of an advanced diploma with at least one year relevant experience, or a diploma with two years' experience, or equivalent combination of education and experience.
• Exceptional organisational skills to manage shifting priorities, maximise efficiency, and maintain accuracy under pressure.
• Experience in diary and email management, event coordination, and implementing innovative administrative systems, including early adoption of AI and collaborative platforms like MS Teams.
• Outstanding written, oral, and interpersonal communication skills, with the ability to liaise tactfully and diplomatically across all levels of an organisation.
• Advanced stakeholder engagement capabilities and strict confidentiality adherence.
• Prior experience in higher education or a similar large organisation is desirable.

The successful candidate may be required to complete background checks including, Right to work in Australia, criminal history and education checks.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Ms Susan Frost at [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the 'About You' section
• Resume

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

Applications close Sunday June 8th 2025 at 11.00pm AEST (R-52025). Please note that interviews have been tentatively scheduled for the week commencing June 23rd 2025.