• Faculty of Science
• Full-time permanent position
• Base salary will be in the range $80,523.29 - $89,505.38 + 17% Superannuation (HEW Level 5)
• Based at our St Lucia Campus

About This Opportunity
This position is part of a small team of executive support staff that provides comprehensive executive and administrative support to the Faculty of Science leadership team.

The primary purpose of this position is to provide a range of administrative and secretarial support to the Faculty Executive Manager while also supporting the overall operations of the Office of the Executive Dean. The role involves liaising with a range of internal and external stakeholders, working collaboratively as part of a small team to resolve problems and providing high quality support to the faculty executive team.

Key responsibilities will include:

• Ensure the smooth running of the Executive's day-to-day work schedule, including: managing the electronic diary; coordinating incoming correspondence/enquiries; scheduling meetings/activities and engagements; coordinating communications; and coordinating travel
• Coordinate and provide administrative and/or secretarial support to relevant boards and committees
• Proactively plan, coordinate and support key divisional projects events and conferences, and their logistical details, while anticipating and managing potential conflicts
• Ensure the relevant senior or executive staff member/s are briefed on relevant issues and background information in preparation for meetings
• Actively monitor and support the day-to-day flow of activities within the executive office
• Liaise with and respond to a wide range of enquiries from staff and students at all levels across the University, representatives from government, industry and members of the wider community, initiating further action and follow up as necessary
• Managing financial processes, including reimbursements, expenses, and account reconciliation, in accordance with University financial policies and procedures, while overseeing financial delegations on behalf of the relevant executives

About UQ
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You
We are seeking a motivated, organised and experienced Executive Assistant to provide a high level of executive assistance and administrative support to the Faculty Executive Manager while also supporting the overall operations of the Office of the Executive Dean. Candidates require previous administrative, executive support or secretarial experience; excellent interpersonal and written communication skills and the ability to prioritise their own workload and work independently to meet deadlines.

The selection criteria include:

• A bachelor's degree with subsequent relevant experience; or completion of an Advanced Diploma qualification and at least two years subsequent relevant work experience; or completion of a Certificate IV and extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training
• Excellent organisational and time management skills as well as a commitment to a high level of client-focused service
• A keen eye for detail combined with sound problem solving skills to proactively identify and resolve or redirect issues
• Excellent stakeholder management skills, such as the ability to effectively handle, escalate and follow up with stakeholders
• Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse backgrounds and experiences

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, AHPRA registration, mandatory immunisations, first aid and/or CPR certification, blue card check, etc.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?
For more information about this opportunity, please contact Ms Helen Weir at [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

Want to Apply?
All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the 'About You' section
• Resume

Other Information
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

Applications close May 18th 2025 at 11.00pm AEST (R-49839).

Applications will be reviewed as received. Candidates may be interviewed prior to the job closing date. We encourage candidates to apply as soon as possible. The University of Queensland reserves the right to close this application process early.