Executive Assistant / Legal Secretary /Paralegal
Full-Time | Rockhampton, QLD
Salary: $50,000 – $70,000 + super (commensurate with experience)

Swanwick Murray Roche, a leading and long-established law firm based in Rockhampton, is seeking a proactive, reliable and organised individual to join our team as an Executive Assistant / Legal Secretary. This is a full-time position supporting the day-to-day operations of our legal practice and contributing to the ongoing success of our firm.

About the Role

This role is suited to someone who thrives in a fast-paced professional environment and is looking to build a long-term career in the legal field. You will work closely with senior legal practitioners and be responsible for a variety of administrative and client-facing tasks.

Key Responsibilities

Provide high-level secretarial and administrative support to partners and senior solicitors in the commercial, property and succession practice of the firm

Manage diaries, appointments, meetings and travel arrangements with precision and discretion

Handle incoming calls and greet clients in a professional, courteous manner

Prepare and format legal documents, correspondence and file notes with accuracy and attention to detail

Organise and maintain client files (both electronic and physical) in accordance with firm procedures

Ensure timely follow-up on tasks, deadlines and file progression

Perform general office duties including mail handling, filing, and supplies coordination

Work collaboratively with other team members to ensure the smooth running of the office

What We’re Looking For

Strong organisational and time management skills with the ability to prioritise competing tasks

Excellent attention to detail and accuracy in all work

A common-sense approach and ability to work independently with minimal supervision

An eagerness to learn, a positive attitude, and a willingness to grow professionally

A genuine interest in the legal profession and a desire to build a career in law

Professional communication skills, both verbal and written, with a polished phone manner and customer service focus

High level of integrity, confidentiality and discretion

This role would suit a university student studying law but such study is not required

Desirable (but not essential)

Previous experience working in a legal, office or administrative environment

Experience using LEAP legal practice management software or similar systems

What We Offer

A stable, full-time position with a respected local firm

Supportive team culture and on-the-job training

Opportunities for professional development and career progression in the legal sector

Competitive salary based on skills and experience, plus superannuation

To Apply

If you are a motivated, capable and career-focused individual looking to take the next step in your professional journey, we would love to hear from you.

Please send your resume along with a brief cover letter outlining your suitability for the role via Seek.