About the role

We are seeking a highly organised and experienced Executive Assistant to join our team at the Sisters of Mercy Brisbane Congregation in Nudgee, Queensland. This full-time role will provide executive-level support to our leadership team, ensuring the smooth running of our office and contributing to the achievement of our organisation's goals.

This role is an onsite role in the Congregation Office in Nudgee, with standard working hours of Monday- Friday 8:30 am - 4:00 pm.

What you'll be doing

Providing administrative support to the executive team, including diary management, meeting coordination, and travel arrangements

Preparing meeting agendas, taking formal meeting minutes and providing administrative support

Handling and prioritising incoming correspondence and enquiries, ensuring timely and appropriate responses

Assisting with the preparation of correspondence, presentations, and other documents as required

Maintaining electronic and physical filing systems to ensure efficient record-keeping

Providing support for special projects and events as needed

Demonstrating a high level of confidentiality and discretion when handling sensitive information

What we're looking for

Several years of experience in an executive assistant or similar role, preferably in a not-for-profit or community-based organisation

A well developed ability to take formal meeting minutes, prepare board style papers and agendas and prepare formal documentation

Ability to work cooperatively with a range of stakeholders, the wider congregation team and a positive “can do” attitude

Excellent organisational and time management skills, with the ability to prioritise tasks, meet deadlines and work effectively under pressure

Strong written and verbal communication skills, with the ability to liaise with stakeholders at all levels

Proficient in the use of Microsoft Office suite and other relevant software

A commitment to the mission and values of the Sisters of Mercy Brisbane Congregation

What we offer

At the Sisters of Mercy Brisbane Congregation, we are committed to the wellbeing of our employees. We offer a supportive and collaborative work environment with opportunities for professional development.

About us

The Sisters of Mercy Brisbane Congregation have been serving the local community for over 150 years. Our mission is to empower and support those in need, guided by the principles of compassion, justice, and mercy. As a values-driven organisation, we are dedicated to making a positive difference in the lives of those we serve. A blue card (or ability to obtain) is essential for this role.

Apply now to join our team and be a part of our meaningful work.

This role is fulltime Monday to Friday, onsite at the Congregation Office in Nudgee, we do not offer work from home or remote options.

Closing date: Monday, 9 June 2025