Administration Officer, School of Medicine
Fremantle Campus
Part time opportunity (0.5), Continuing contract

Friendly and collaborative work environment

Rewarding opportunity offering career development

Level 4 from $71,664 pa + 14.25% super (pro-rata)

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the role

The position of the Administrative Officer (Midland) is located in St John of God Midland Public and Private Hospital, is responsible to the Senior Administrative Officer (St John of God Murdoch & Fiona Stanley Hospital) and is accountable to the University of Notre Dame’s Hospital Coordinator at SJOG Midland on a day to day basis.

Key Responsibilities

Provide administrative support to the Hospital Coordinator and any other Notre Dame academic appointees.

Assist in the collation, preparation and supervision of timetabling and general academic for the students.

Act as the main point of contact for Fremantle staff and students and provide them with the necessary information.

Liaise with appropriate officers at the hospitals regarding any organisational Notre Dame hospital issues.

Format curriculum documents and presentations as required.

Provide orientation to students at St John of God Midland Hospital including to theatres.

Provide support to the campus based administrative staff during periods when students are not in the hospitals, including the OSCE examinations.

Ensure compliance with Occupational Health and Safety standards and guidelines including identifying, assessing and controlling health and safety risks in the workplace.

Qualifications, skills & experience

Completion of a Diploma level qualification with relevant work-related experience; and/or an equivalent combination of relevant experience/training.

Previous experience providing comprehensive administrative assistance and support.

Excellent organisational skills with the ability to meet deadlines, set and achieve realistic goals and establish work priorities either individually or as a team member.

High level of attention to detail and ability to work autonomously.

Well-developed interpersonal, oral and written communication skills, whilst maintaining a strong focus on high quality service.

Demonstrated experience and skills with Microsoft Word, Excel and Outlook, internet browsers, and web-based applications.

Benefits

Fast paced environment with opportunity for professional growth.

Generous training and development opportunities.

Friendly and collaborative working environment.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 23 May 2025

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Jane Courtney [email protected]

Unsolicited contact from recruitment agencies will not be entertained.