Civil Construction Compliance & Business

Administration Manager

Position Title: Civil Construction Compliance & Business Administration Manager
Reports To: Directors / Senior Management
Location: LJM Construction Head Office & Project Sites
Employment Type: Part-time / Flexible Hours

About LJM Construction

LJM Construction is a leading civil construction company delivering high-quality infrastructure projects across Victoria.
Our projects range from skateparks and pump tracks to playgrounds, drainage works, and community spaces.

We’re a small, dedicated team who value professionalism, flexibility, and a supportive working culture. We take pride in doing things right — maintaining compliance, safety, and clear communication in everything we do.

About the Role

We’re looking for a hands-on, organised, and reliable administrator to oversee the company’s compliance and business administration functions.

This role suits someone with a background in construction administration, compliance, or HR, who enjoys a varied workload and being part of a collaborative, close-knit team.

It’s a part-time position with flexible hours, perfect for someone wanting to balance professional work with other commitments. You’ll play a key role in keeping our business running smoothly and ensuring our systems, records, and people are well-supported.

Key Responsibilities

Business Administration

Provide day-to-day administrative support to the Directors and project teams.

Maintain company registers, project documentation, and recordkeeping systems (insurances, licences, permits, etc.).

Assist with preparing contracts, purchase orders, reports, and correspondence.

Support financial administration such as supplier paperwork, timesheets, and invoice reconciliation.

Manage filing systems and templates to keep company documentation accurate and consistent.

Coordinate meetings, maintain calendars, and follow up on action items.

Compliance & Systems

Support compliance with WHS legislation, company policies, and project requirements.

Maintain registers for training, plant and equipment, and safety documentation.

Help prepare for external and internal audits and ensure records are current.

Work with the site team to collect and file inspection and testing documentation.

Human Resources & Office Support

Assist with onboarding new employees and maintaining staff records.

Keep training and induction documentation up to date.

Support payroll administration (leave, timesheets, staff details).

Help promote a positive and organised office culture.

Skills & Experience

Experience in business administration, compliance, or HR, ideally within construction or a similar industry.

Good understanding of construction processes, WHS, or compliance systems (training provided if needed).

Strong attention to detail and organisation skills.

Confident with Microsoft Office and general office systems.

Excellent communication and teamwork skills.

Ability to manage priorities and work independently when needed.

Personal Qualities

Practical, reliable, and solutions-focused.

Friendly and approachable — able to work well with both office and site staff.

Enjoys keeping things organised and running efficiently.

Comfortable working in a small team environment where flexibility and initiative are valued.

Why Join LJM Construction?

Flexible work arrangements — part-time hours and work/life balance encouraged.

Supportive, down-to-earth team environment.

Involvement in interesting community-based construction projects.

Opportunity to grow and shape systems as the company continues to expand.