About Us

GreenUltimate Pty Ltd is an innovative firm specialising in sustainable energy solutions, helping residential, commercial, and industrial clients achieve energy efficiency and compliance. With nationwide operations across NSW, WA, SA, and ACT, we deliver end-to- end renewable energy solutions, including solar and battery storage system design, installation, servicing, and maintenance. Accredited by the Clean Energy Council, we are committed to excellence, sustainability, and delivering reliable, cost-effective clean energy solutions.

Position Overview

We are seeking a highly organised and proactive Office Manager to oversee the smooth running of our office operations. This role requires leadership, problem-solving, and strong administrative skills to support our growing renewable energy business. As Office Manager, you will supervise administrative staff, manage HR functions, implement effective office systems, and ensure compliance with corporate, regulatory, and environmental standards. You will also play a key role in supporting our projects and management team.

Key Responsibilities

Oversee and coordinate daily office operations to ensure efficiency and compliance.

Supervise, mentor, and delegate tasks to administrative staff while monitoring performance.

Develop and implement office policies, systems, and procedures for improved productivity.

Manage HR functions including onboarding, training, employee records, and performance reviews.

Support recruitment, contract preparation, employee relations, and staff development.

Manage office budgeting, expenses, petty cash, and coordinate with finance for reconciliations.

Use CRM/ERP systems (like ServiceM8, Simpro, or Zoho) to prepare quotes, handle purchase orders, manage stock, and close job records. Check supplier invoices against purchase orders and site reports.

Maintain accurate digital and physical filing systems for HR, compliance, contracts, and records.

Ensure compliance with WHS, privacy, governance, sustainability, and renewable energy regulations, maintaining accurate compliance records and reporting.

Oversee CEC accreditation records, installer licensing, and compliance registers for solar and battery projects; coordinate evidence packs for audits and rebate programs.

Own office scheduling for installation & service teams (NSW/WA/SA/ACT), including job packs, SWMS/inductions, fleet/asset bookings, and subcontractor onboarding with insurances and WHS documents on file.

Organize and coordinate meetings, training sessions, workshops, and corporate events.

Prepare regular reports on administration, HR, compliance, and resource utilization.

Provide executive support to the Director and senior leadership, including agendas and follow-up actions.

Liaise with service providers, contractors, regulators, and renewable energy compliance bodies.

Support renewable energy project administration, including documentation, reporting, procurement, and contract management.

Qualifications & Experience

Bachelor’s degree in Business Administration, Law, Management, or a related discipline.

Minimum 1–2 years’ experience in office management or administration within construction, renewable energy, or field-service environments (longer experience highly regarded).

Strong knowledge of HR processes, office procedures, compliance, and record- keeping.

Excellent communication, leadership, and organizational skills.

Proven ability to coordinate office systems, procedures, and staff to ensure efficient operations

Skills Required

Strong organizational and administrative skills to manage office operations and HR functions.

Ability to oversee budgets, control expenditures, and support sustainable resource use.

Excellent communication skills to liaise with staff, clients, contractors, and regulators.

Capability to implement policies and procedures aligned with energy efficiency and sustainability practices.

Analytical and problem-solving skills to streamline workflows and improve office productivity.

Proficiency in digital tools for documentation, reporting, and renewable energy project coordination.

Why Join Us?

Be part of a growing company in Australia’s renewable energy sector.

Enjoy a supportive workplace culture with opportunities for career growth in Australia’s renewable energy sector.

Opportunity to contribute to clean energy initiatives that make a real impact.

Operate at scale—multi-state install & service operations with field teams and subcontractors to coordinate.

Structured compliance environment—WHS, privacy, grid-connection and rebate documentation managed centrally.

How to Apply:

This full-time onsite role is based at Level 5, 7 Eden Park Drive, Macquarie Park, NSW 2113. If you have a passion for office Management and want to play a key role in a growing business, we would love to hear from you. Please submit your resume and a cover letter outlining your relevant experience and why you are the perfect fit for the Office Manager position at GreenUltimate Pty Ltd. This role is critical to maintaining compliance, coordination, and administrative control across our multi-state renewable energy projects. Shortlisted candidates will be contacted for an interview. We look forward to reviewing your application and potentially welcoming you to our team!