Join a highly successful and dynamic Real Estate team based in the heart of Yarraville! We’re looking for an organised, tech-savvy Sales Administrator who thrives in a fast-paced environment and can juggle multiple priorities with ease. You’ll play a pivotal role in supporting our high-performing sales team — managing the entire sales process from listing to settlement, ensuring every detail runs smoothly, and delivering outstanding service to our clients and partners.

Key Responsibilities:

Prepare and distribute daily sales reports and updates for management and agents.

Set up new sales listings across company systems and external platforms.

Manage each property sale from start to finish, ensuring all documentation and milestones are completed accurately and on time.

Upload and maintain all required sales documentation from agents, ensuring compliance and accessibility.

Coordinate property marketing — book and manage stylists, photographers, and videographers as required.

Oversee back-end system management for both agent personal websites and the company website.

Attend appointments and assist agents on-site when requested.

Liaise professionally with conveyancers, solicitors, tradespeople, vendors, and buyers to ensure smooth communication and positive outcomes.

Maintain and manage various digital systems, including:

AgentBox

RealEstate.com.au

Real Time

Control Board

YouTube

Dropbox

Squarespace

Skills & Attributes:

Proven ability to multitask and prioritise effectively in a fast-paced environment.

Strong attention to detail and organisational skills.

Excellent communication and customer service skills — confident dealing with a wide range of stakeholders.

Tech-savvy with experience using CRM and online property management systems.

A proactive, solutions-focused mindset with a passion for real estate and team success.

Professional presentation and a positive, can-do attitude.

Why Join Us:

You’ll be part of a thriving Yarraville real estate agency known for excellence, collaboration, and community spirit. This role offers genuine variety, autonomy, and the chance to work with a supportive, high-energy team that values initiative and precision.