Administrative Assistant – Join the ProjX Team!

ProjX Australia is seeking an organised, proactive, and creative Administrative Assistant to join our dynamic Brisbane-based team. If you’re detail-oriented, enjoy supporting a fast-paced property and marketing environment, and take pride in keeping systems and processes running smoothly, this role is perfect for you. This position requires strong organisational skills, technical aptitude, and a proactive mindset to assist multiple departments efficiently.

About the Role

You’ll play an integral role in supporting the ProjX team across administration, marketing, and operations by:

Preparing and formatting agreements and documentation with accuracy and professionalism.

Assisting with contract tracking and CRM management to ensure project data is current and correct.

Supporting marketing and presentation design using Canva and Adobe InDesign.

Maintaining company filing systems, shared folders, and digital records.

Assisting with website content updates and quality checks.

Coordinating new staff onboarding including IT setup and access.

Providing day-to-day operational support across office and project needs.

Managing social media scheduling and posting for Instagram and LinkedIn.

Assisting with invoice tracking and basic account reconciliations.

About You

Diploma or Certificate in Business Administration, Marketing, or a related field preferred.

Minimum 2+ years’ experience in administration, marketing support, or operations (property or professional services experience highly regarded).

Strong proficiency with Microsoft 365 (Excel, Word, Outlook, Teams).

Familiarity with Canva, Adobe InDesign, and CRM tools such as Monday.com.

Excellent attention to detail, organisation, and communication skills.

Confident using digital productivity tools such as Sora and ChatGPT.

Positive, can-do attitude with the ability to manage multiple priorities and deadlines.

Why ProjX Australia

Competitive salary package with excellent benefits.

Your birthday off plus additional wellbeing days throughout the year (for your first two years).

Professional, supportive environment promoting career growth and teamwork.

Exposure to a wide range of property marketing and development projects.

Collaborative and high-performing culture encouraging innovation and career progression.

Ready to bring your administrative and creative skills to a fast-growing property marketing team? Apply today and become part of the ProjX journey.

Apply by emailing your CV to: [email protected]

All applications will be treated confidentially.
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